Office Administrative Coordinator

21 hours ago

Sudbury, Ontario, Canada Jennmar Canada Full time
Overview

Jennmar Canada is a leading manufacturer of dependable ground control products. Our team is dedicated to making the mining, tunneling, civil, and construction industries safer and more efficient.

Job Summary

We are seeking an Office Administrative Assistant to join our team. The successful candidate will be responsible for providing administrative support to our office operations.

Key Responsibilities
  • Receive and distribute incoming mail and other materials, ensuring smooth communication within the team and with other departments.
  • Order office supplies and maintain inventory levels to optimize productivity.
  • Respond to telephone and electronic inquiries, relaying messages and facilitating communication.
  • Establish and maintain manual and computerized filing systems to ensure accurate record-keeping.
  • Greet visitors and direct them to the appropriate personnel.
  • Record and prepare minutes of meetings to facilitate decision-making and follow-up actions.
  • Arrange travel schedules and make reservations to ensure seamless business operations.
  • Coordinate events as needed to support business objectives.
  • Maintain supply inventory levels to prevent stockouts and overstocking.
  • Review, process, and approve supplier invoices for payment to ensure timely financial transactions.
  • Analyze data, statistics, and other information to support research activities and inform business decisions.
  • Lift and/or move up to 25 pounds occasionally to meet job requirements.
  • Bookkeeping and payroll experience are assets in this role.
  • Follow up with customer calls to ensure excellent customer service.
  • Review AR overdue accounts and initiate payment inquiries on a weekly basis to maintain cash flow.
  • Pack and send materials via courier to meet business needs.
Requirements
  • Certificate or diploma from a one- or two-year college program for administrative assistants and 4+ years of clerical experience are required.
  • Bilingualism is highly beneficial in this role.
  • A valid G-class driver's license and mode of transportation are necessary for job duties.
  • Excellent organizational and time management skills are essential for success in this position.
  • The ability to multitask and prioritize jobs is crucial in this fast-paced environment.
  • Effective communication skills are necessary to collaborate with colleagues and stakeholders.
  • The ability to maintain confidentiality and handle sensitive information is vital in this role.
  • Excellent customer service and interpersonal skills are required to provide top-notch support.
  • Good keyboarding and strong computer skills are necessary to efficiently perform job tasks.
  • An interest in working independently and as part of a team in an office setting is essential for success.
  • A strong work ethic and attention to detail are necessary to deliver high-quality results.
  • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) is required.
  • A proven team player with the ability to align position goals with corporate strategic objectives is ideal for this role.
Salary and Benefits

We offer a competitive salary range of $22.00-$24.00 per hour, depending on experience, and a comprehensive benefits package, including company pension, dental care, disability insurance, employee assistance program, extended health care, life insurance, on-site parking, RRSP match, and vision care.

Schedule and Location

This is a full-time, permanent position, Monday to Friday, with a regular schedule. Work location: In person.

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