Finance and Administrative Coordinator

2 weeks ago

Victoria, Canada Canadian International Institute of Art Therapy (CiiAT) Full time

The Canadian International Institute of Art Therapy (CiiAT) is seeking a Finance and Administrative Coordinator for full-time employment. We are a global non-profit organization leading the way in virtual art therapy education and mental health initiatives. We offer a place where you are empowered to bring your authentic self to work and focus on what truly matters - your passion and contribution.

If you’re interested in embarking on a journey of self-discovery and skill enhancement with our small and inclusive team, keep reading You’ll immerse yourself in a role that goes beyond the mundane, where each day presents exciting challenges and opportunities for personal and professional fulfillment. There’s never a dull day so if you thrive in fast-paced environments where every moment presents a chance to acquire new skills, overcome obstacles, and achieve success then this may be the role for you. In addition to this amazing learning experience, we offer cross-training for continuously expanding your skill set, a fully remote work opportunity with flexibility that allows for work-life balance, a diverse team that will value your contributions, and the opportunity to make a huge impact in your role.

**Who you are**:
People have accused you of being a perfectionist - in the best way of course Nothing gets past your eagle eye as your attention to detail is second to none. You have a head for numbers and enjoy the challenge of making sure everything is accurate and professional. You actually enjoy administrative tasks because it allows you to do what you’re best at - organizing and coordinating - so no stone is left unturned. You enjoy working with a team and working remotely is no barrier for you. You’re a great communicator and you genuinely love being in a support role, especially one where you’ll be making a huge impact.

**Some of the things you’ll be doing**:

- Coordinating daily accounting activities and transactions
- Generating regular financial reports for management and board review as well as collaborating with the accountant for financial year-end preparations and reports
- Coordinating with the relevant team members for payroll submission
- Working collaboratively with the bookkeeper for precise bookkeeping and record-keeping
- Supporting financial presentations to the treasurer on the Board of Directors
- Assisting with improving organizational efficiencies and ensure that administrative processes are being followed
- Liaising with staff as necessary around finance and administration
- Providing administrative support to the team as required

**Qualifications**:

- Minimum of 2 years of experience working in an administrative role, preferably in a non-profit environment
- Minimum of 1 year experience in bookkeeping or financial coordination, preferably in a nonprofit organization
- Proficient in accounting software such as QuickBooks or a related system
- Knowledgeable in accounting principles and regulations for Canadian nonprofits
- Diploma in Finance, Accounting, or a related field is considered an asset

**Job Requirements**:

- Well-developed verbal and written communication
- Self-directed with the ability to collaborate in a team environment
- Proven experience working effectively in a remote capacity
- Criminal Record Check
- Reliable internet connection and suitable workstation equipment

**Work Expectations**:
Most tasks for this position are completed during the regular workweek (Mon - Fri, 9AM - 5PM). Ability to work in Pacific Standard Time regular office hours. Occasional evening and weekend work may be required depending on program needs. May require occasional overtime, especially during critical financial periods like year-end reporting.

**Benefits**:
Employees are eligible to participate in a Personal Health Savings Plan (PHSP) once their probation has been successfully completed.

**Application Process**

**Job Types**: Full-time, Permanent

**Salary**: $50,000.00-$70,000.00 per year

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Application question(s):

- Are you legally authorized to work in Canada?

**Experience**:

- Bookkeeping: 1 year (preferred)
- Administrative experience: 2 years (preferred)

Ability to Commute:

- Victoria, BC V8S 3H6 (required)

Work Location: Hybrid remote in Victoria, BC V8S 3H6

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