Accounting Practice Administrator

2 weeks ago

Victoria, Canada Pallan and Associates Full time

**JOB POSTING - ACCOUNTING PRACTICE ADMINISTRATOR (ONE-YEAR CONTRACT)**

PALLAN & ASSOCIATES CPA is a professional accounting firm located in Victoria BC that specializes in corporate accounting and tax services for small to mid-sized Canadian companies. We provide high-quality service with a focus on business advisory, financial accounting and taxation, and work with many companies to help them innovate and lead in their respective fields. We are a small team with a core focus on inclusivity, respect, and passion for our work. With an open-door policy for all team members and a strong commitment to maintaining a work environment that encourages a balanced lifestyle, we are not your average accounting firm. And we are excited for you to join us

**Who Are You?**

We are looking for our next Accounting Practice Administrator, someone who will come in for a year to cover a maternity leave. In this position, you’ll oversee outgoing financial statements, tax filings, and seasonal deadlines, while being a general go-to person for all administrative processes within the office. You are someone with experience as both an office manager and in a public accounting environment, who isn’t scared to dive in head-first. You are proactive, organized, and love working collaboratively with your colleagues. You enjoy a dynamic, stimulating work environment where every day is different.

**Responsibilities**:

- Prepare corporate year-end packages including finalization of financial statements in a thorough and timely manner
- Manage all corporate, personal and trust tax filings and related deadlines
- Be a go-to for all administrative inquiries in the office
- Lead a small administrative team of three
- Help coordinate any onboarding and offboarding of employees and clients
- Manage office-related equipment and supplies
- Liaise with our IT service provider as necessary
- Oversee Accounts Receivable for the office, including client billing and invoicing
- Communicate with clients and vendors as required

**Qualifications**:

- 2+ years of experience working in a public accounting office as an Office Manager/Coordinator or Administrative Coordinator
- Excellent Microsoft Office Suite skills
- Fluency in English with excellent written and verbal communication
- Foundational knowledge of accounting principles, and familiarity with corporate financial statements
- Experience with accounting software such as iFirm or TaxPrep, Caseware and Rotessa

**Skills and Abilities**:

- You thrive in a fast-paced and ever-changing environment
- You are comfortable working with some degree of ambiguity amid existing processes
- You are extremely organized and detail-oriented
- You have strong multitasking skills
- You can supervise a small team and provide leadership and guidance as needed
- You think creatively and problem-solve well under pressure
- You work independently with little supervision and proactively assess the needs of others
- You have a positive and fun ‘can-do’ attitude

**Job Type**: Fixed term contract

**Salary**: $60,000.00-$65,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- Vision care
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Victoria, BC V8V 3P9: reliably commute or plan to relocate before starting work (required)

Application question(s):

- How many years of administrative experience do you have?
- How comfortable are you with accounting principles and general accounting knowledge?
- What accounting software programs do you have experience with?

Work Location: Hybrid remote in Victoria, BC V8V 3P9

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