Administrative Coordinator

3 weeks ago

Victoria, Canada University of Victoria Full time

Organizational Unit- University of Victoria -> Research Centres -> Inst Integrated Energy Systems- Posting Close Date- 7 July 2023- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $65,701.00 - $85,446.00- Additional Posting Information- N/A- Salary posted will be pro-rated based on FTE- Classification- SG10- Employee Group:
- PEA - Regular- # of Hires Needed- 1- Category- Accounting/Accounts Payable, Administrative and Support Services, Financial Accounting, Human Resources/Recruiting- About this OpportunityThe University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

**The salary range for this position is**:
**Recruitment range: $65,701- $72,440** starting salary determined by the PEA Collective Agreement.

**Performance range: starting salary to max of $85,446** is available through annual performance increases.
- Job SummaryThe Institute for Integrated Energy Systems (IESVic) is a multi-disciplinary research centre whose mission is to chart feasible paths to sustainable energy systems. The centre is comprised of researchers representing a broad range of departments at the University of Victoria. IESVic is known for its vibrant culture with many alumni active in energy technology innovation, policy development, and sustainability initiatives.

Reporting to the Executive Director (ED), the Administrative Coordinator (AC) has an integral role in the administration of IESVic. The AC ensures the smooth day-to-day operations of a thriving interdisciplinary research centre and contributes to the strategic direction and implementation of centre programs and projects. The AC is actively involved in strategic and budget planning administration of the centre’s annual operating budget, research grants, contracts and partnership agreements, human resources, centre operations communications and event coordination. The AC supervises the centre's secretarial staff person.
- Job RequirementsThis position requires an undergraduate degree plus a minimum of 4 years of related operational, budget and financial administration, communications and events experience in an academic (or equivalent) environment.An equivalent combination of education and experience may be considered.

An interest in energy systems and/or climate change solutions to contribute to the overall mission of IESVic and support IESVic members and students.

**Experience requirements**:

- Experience supervising staff.
- Proven ability to produce high quality deliverables (reports, letters, communications).
- Proven strength in written and oral communications.
- Experience creating and managing complex accounting spreadsheet record keeping/reconciling and forward-budgeting.

**Competency requirements**:

- Superior computer skills using Microsoft Office (Word and Excel) and university administrative systems (FAST, Cascade, Connect, FMIS, Outlook calendar).
- Ability to make decisions independently, prioritize and consistently meet deadlines.
- Excellent administrative and organizational skills with an ability to manage multiple projects.
- Excellent analytical, critical thinking and problem solving skills.
- Excellent attention to detail and accuracy.
- Ability to work collaboratively in a team environment.
- Knowledge of EDI issues and best practices in the workplace to support operations and recruiting.
- Strong interpersonal skills demonstrating maturity, tact, diplomacy and sound judgment.
- An energetic self-starter that is able to work in a fast-paced environment.
- Must have a willingness to learn.

**Territory acknowledgement**

We acknowledge and respect the lək̓ʷəŋən peoples on whose traditional territory the university stands and the Songhees, Esquimalt and W̱SÁNEĆ peoples whose historical relationships with the land continue to this day.

**Equity and Diversity Statement**

**Accessibility Statement

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