Payroll and Benefits Coordinator

2 weeks ago

Victoria, Canada Global Village Full time

**Payroll & Benefits Coordinator**

**Global Village Victoria**

Global Village (GV) has been a trusted and globally recognized English school for over 25 years. Currently, we have two state-of-the-art campuses in Canada, located in Victoria, British Columbia and Calgary Alberta. We are fully accredited by the federal government as well as the British Columbia and Alberta governments, and offer a variety of programming including University Pathways, General English, English for Business, IELTS test preparation, and more.

Our student-centered approach means that we offer small class sizes, personalized learning and support, and world-class instruction and accommodations. Keeping our students at the heart of everything we do means that we work with students to reach their goals and support them in achieving their dreams. In addition to providing a positive learning atmosphere, GV also arranges accommodation and activities for students to equip them with a well-rounded Canadian experience including both cultural and recreational opportunities.

**Overview**:
**Hours/Schedule**:
This is a part-time role, suitable for a contractor (who has other bookkeeping or payroll clients) or an individual who seeks a reduced work-week with flexibility.

Payroll is processed on a bi-weekly basis (2 days, 5-7 hours x Monday & Tuesday, every two weeks). Payroll reports, benefits administration and filing can be completed on alternating weeks (5-7 hours x two days per week, every two weeks), with flexibility. Total hours would be 10-14 hours per week, year-round. GV will have approximately 35-50 staff members in 2023.

**Duties**:

- Work in respect and support of GV’s core values: inclusion, integrity and innovation
- Contribute to a warm and student-friendly atmosphere within the school; promote a positive school spirit among staff and students.
- Liaise with Supervisors on payroll and benefits-related matters
- Prepare payroll related journal entries
- Maintain reports and spreadsheets for tracking payroll figures, contract renewal dates, vacation accruals, etc.
- Coordinate employee benefits plan (forms, registration, payment, info kits) and liaise with insurance carriers
- Participate in annual policy review meeting with Instructor group
- Make presentations or short workshops on topics that support employee group to become more familiar with recurring payroll and benefits processes, like on-line time tracking, vacation requests, T4 on-line access steps, etc., and in accessing their employee benefits, including but not limited to EAP.
- Work with Management & Leadership Team on process improvement and the development of an Admin Employee Policy Handbook (modelled after the Instructor Policy Handbook).
- Upon request, assist with backlog of bookkeeping duties and provide vacation coverage for Manager of Finance & Administration

**Qualifications**:

- Completion of post-secondary education leading to Level II of the Canadian Payroll Association's Payroll Management Certificate Program
- At least five years' payroll and benefits administration experience
- Strong knowledge of payroll systems and internal controls
- Demonstrate excellent work ethic and customer-service relations with staff, public, and students while using diplomacy and discretion in handling confidential and sensitive information;
- Strong organization and time management skills to manage deadline-driven work and to accommodate special projects on an as-needed basis;
- Ability to maintain periods of intense concentration within an active school environment;
- Must be very exact with figures and calculations, and be proficient with the computer

Ability to use a variety of software including MS Word, MS Excel, Outlook and other web-based software.

**Summary**
- Part time Contractor
- 10-14 hours per week
- $30-$35/hr
- Posting remains open until position is filled

Please send resume/CV to the attention of:
Kelly Sherwin, Manager of Finance and Administration

250-384-2199

**Job Type**: Part-time
Part-time hours: 14 per week

**Salary**: From $30.00 per hour

Schedule:

- Day shift

Ability to commute/relocate:

- Victoria, BC: reliably commute or plan to relocate before starting work (required)

**Experience**:

- benefits administration: 1 year (preferred)

Work Location: One location

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