Office Coordinator

5 months ago


Kelowna, Canada Prestige Hotels and Resorts Full time

Prestige Hotels and Resorts’ Corporate Office is looking for a full-time Office Coordinator to join our team in downtown Kelowna.

**Who are we?**

We are more than a hotel chain. We are B.C.’s finest family-owned chain of resorts, hotels, and inns with locations across beautiful British Columbia. We pride ourselves on delivering superior guest experiences with a personal touch, and hard work and kindness is at the forefront of our company values.

A career with Prestige Hotels & Resorts opens up exciting new career and personal growth opportunities. Our brand continues to be an innovative, forward-thinking leader in hospitality, and we currently operate 18 properties and additional affiliated businesses.

**What is in it for you?**
- Be a part of a company that wants to make a difference in BC communities (visit our website to read about our love for JoeAnna's House and our Go Green Program)
- Competitive hourly wage based on your experience ($20 - $22 per hour)
- Prestige Benefits Package
- Retirement savings contributions upon enrollment
- Restaurant and Hotel discounts
- Perfectionist: someone who excels at admin tasks
- High attention to detail as accuracy is crucial
- Positive attitude and good communication skills
- The ability to manage multiple tasks simultaneously
- The ability to relate to the public in a friendly and professional manner
- Strong time management skills and ability to work well under pressure
- Proficient use of computer programs
- **Must be legally entitled to work in Canada**:

- **Must have a valid driver’s license**

**Scope of Responsibility**
- General Duties:_
- Welcomes visitors by greeting them in person or on the telephone; answering or referring inquiries
- Maintains safe and clean office area
- Provides administrative support to the executive team
- Coordinates travel schedules, and use of company vehicles
- Prepares and maintains organized documentation
- Organizes and maintains network files
- Assists with updating and maintaining company manuals and reference materials under the direction of the HR Coordinator
- Assists with local errands for purchasing and/or projects
- Other duties and projects as assigned by the Chief Operating Officer
- Guest Services Support Duties:_
- Issues guest resolution letters as directed by the VP of Sales & Marketing
- Handles reservations for gift certificate bookings and/or guest resolution letters
- Handles contra bookings and tracking
- Prepares gift certificates and tracks their use
- Processes all direct billing requests, verifies credit references, and lets clients know how much an account is approved for
- Human Resources Duties:_
- Provides administrative support for Recruitment & Selection
- Referencing, job postings, updating job descriptions
- Supports the updating of and development of training materials for Prestige Online Training
- Assists with quarterly Prestige Online Training updates for employee status of completion
- Updates the Policy and Procedures Manual and other manuals as assigned by the HR Coordinator
- Assists VP of Organizational Development and HR Coordinator as required
- Operations Duties:_
- Supports liquor licensing under the direction of the Operations Administrative Assistant
- Supports purchasing for Corporate Office and the hotels (under the direction of the Operations Administrative Assistant), which includes:

- Monitors and organizes inventory of supplies for corporate office and the hotels; orders supplies as required
- Assists with product and service quote sourcing
- Tracks bulk supply items for re-billing to locations
- Assists with invoice review/approval for product and services
- Assists with local errands for purchasing and/or projects
- Assists with maintaining and updating lease asset lists

Pay: $20.00-$22.00 per hour

**Benefits**:

- Dental care
- Discounted or free food
- Extended health care
- Life insurance
- RRSP match

Schedule:

- Day shift
- Monday to Friday

Work Location: In person


  • Office Coordinator

    3 weeks ago


    Kelowna, British Columbia, Canada TIARA DOORS AND MOULDING LTD. Full time

    Job Title: Office CoordinatorLocation: CanadaJob Type: Full-timeExperience: 1 year to less than 2 yearsLanguage: EnglishEducation: Secondary (high) school graduation certificateJob Description:At TIARA DOORS AND MOULDING LTD., we are seeking an organized and detail-oriented Office Coordinator to join our team. As an Office Coordinator, you will be...

  • Office Coordinator

    3 weeks ago


    Kelowna, British Columbia, Canada The Chopped Leaf Full time

    The Chopped Leaf is seeking an organized and detail-oriented Office Coordinator to join our team. In this role, you will be responsible for arranging and coordinating seminars, conferences, and other events. You will also determine and establish office procedures and routines, schedule appointments, and answer telephone and electronic enquiries....

  • Office Coordinator

    3 weeks ago


    Kelowna, British Columbia, Canada Saputo Full time

    Job Title: Office CoordinatorAbout the Role:We are seeking a highly organized and detail-oriented Office Coordinator to join our team at BC Ltd. As an Office Coordinator, you will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office, and maintaining accurate records.Key Responsibilities:Supervise and...

  • Office Coordinator

    1 week ago


    Kelowna, British Columbia, Canada Fine Working Solutions LTD. Full time

    Fine Working Solutions LTD. seeks an skilled Office Coordinator to join our team. As an Office Coordinator, you will be responsible for arranging and coordinating seminars, conferences, and other events. You will also coordinate the flow of information within the team, open and distribute mail, and record minutes of meetings.Key ResponsibilitiesArrange and...

  • Office Coordinator

    4 weeks ago


    Kelowna, British Columbia, Canada DUST DETAILS LTD Full time

    DUST DETAILS LTD is seeking an experienced Office Coordinator to join our team. The ideal candidate will have a strong background in administrative support and be able to coordinate office procedures and routines with ease.Key Responsibilities:Arrange and coordinate seminars, conferences, and other eventsRecord and prepare minutes of meetings, seminars, and...

  • Office Coordinator

    3 weeks ago


    Kelowna, British Columbia, Canada JAY KALI CONSTRUCTION LTD Full time

    JAY KALI CONSTRUCTION LTD is seeking an experienced Office Coordinator to join our team. The successful candidate will be responsible for reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met.The ideal candidate will have excellent interpersonal skills, be organized,...

  • Office Coordinator

    3 weeks ago


    Kelowna, British Columbia, Canada JAY KALI CONSTRUCTION LTD Full time

    Job Title: Office CoordinatorAbout the Role:We are seeking an experienced Office Coordinator to join our team at JAY KALI CONSTRUCTION LTD. As an Office Coordinator, you will be responsible for reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met.Key...

  • Office Coordinator

    3 weeks ago


    Kelowna, British Columbia, Canada Patara Orchards Full time

    At Patara Orchards, we are seeking an experienced Office Administrator to join our team. As an Office Administrator, you will be responsible for reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and deadlines are met.The ideal candidate will have a Bachelor's degree or equivalent...

  • Office Coordinator

    4 weeks ago


    Kelowna, British Columbia, Canada Saputo Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Saputo. The successful candidate will be responsible for supervising other workers, determining and establishing office procedures and routines, and managing contracts and training and development strategies.Key ResponsibilitiesSupervise and coordinate the...

  • Office Coordinator

    1 week ago


    Kelowna, British Columbia, Canada Delicate Media Inc. Full time

    Delicate Media Inc. Job DescriptionWe are seeking a skilled Office Coordinator to join our team. The ideal candidate will have a strong background in education and experience in administration.ResponsibilitiesCoordinate the flow of information within the team and maintain accurate records of meetings and events.Establish and maintain office procedures and...

  • Office Coordinator

    1 month ago


    Kelowna, British Columbia, Canada Grewal Logistics Ltd Full time

    Job DescriptionGrewal Logistics Ltd is seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will be responsible for providing administrative support to our office operations.Key ResponsibilitiesAdministrative Support: Provide administrative support to our office operations, including reviewing...

  • Office Coordinator

    1 month ago


    Kelowna, British Columbia, Canada Grewal Logistics Ltd Full time

    Job DescriptionGrewal Logistics Ltd is seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will be responsible for providing administrative support to our office operations.Key ResponsibilitiesAdministrative Support: Provide administrative support to our office operations, including reviewing...

  • Office Coordinator

    3 weeks ago


    Kelowna, British Columbia, Canada True Gents Barber & Supply Ltd Full time

    We are seeking a highly organized and detail-oriented Office Coordinator to join our team at True Gents Barber & Supply Ltd. As an Office Coordinator, you will be responsible for scheduling appointments, answering phone calls and electronic enquiries, and maintaining our digital database.The ideal candidate will have excellent communication skills, both...

  • Office Coordinator

    3 weeks ago


    Kelowna, British Columbia, Canada DUST DETAILS LTD Full time

    DUST DETAILS LTD is seeking an experienced Administrative Assistant to join our team. The successful candidate will be responsible for arranging and coordinating seminars, conferences, and other events. They will also be responsible for recording and preparing minutes of meetings, seminars, and conferences, as well as determining and establishing office...

  • Office Coordinator

    3 weeks ago


    Kelowna, British Columbia, Canada True Gents Barber & Supply Ltd Full time

    We are seeking a highly organized and detail-oriented Office Coordinator to join our team at True Gents Barber & Supply Ltd. As an Office Coordinator, you will be responsible for scheduling appointments, answering phone calls and electronic enquiries, and maintaining our digital database.Key Responsibilities:Schedule and confirm appointmentsAnswer telephone...


  • Kelowna, British Columbia, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a highly skilled Office Operations Coordinator to join our team at beBee Professionals in Kelowna. As an Office Operations Coordinator, you will be responsible for coordinating and managing our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Coordinate and manage our office operations, including...

  • Office Coordinator

    3 weeks ago


    Kelowna, British Columbia, Canada DUST DETAILS LTD Full time

    DUST DETAILS LTD is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for arranging and coordinating seminars, conferences, and other events. You will also be responsible for recording and preparing minutes of meetings, seminars, and conferences, as well as determining and establishing...

  • Office Coordinator

    1 week ago


    Kelowna, British Columbia, Canada DIWAN A DAWETT RESTAURANT LTD OA DAWETT RESTAURANT Full time

    Job SummaryWe are seeking a skilled Office Coordinator to join our team at DIWAN A DAWETT RESTAURANT LTD O/A DAWETT RESTAURANT. This role involves providing administrative support to ensure the smooth operation of our office.Key ResponsibilitiesPolicies and Procedures: Establish and implement policies and procedures to maintain office efficiency.Office...

  • Office Coordinator

    3 weeks ago


    Kelowna, British Columbia, Canada Grewal Logistics Ltd Full time

    Grewal Logistics Ltd is seeking an experienced Office Administrator to join our team. The successful candidate will be responsible for reviewing and evaluating new administrative procedures, delegating work to office support staff, and establishing work priorities to ensure procedures are followed and deadlines are met.The ideal candidate will have a...


  • Kelowna, British Columbia, Canada Patara Orchards Full time

    Job TitleSenior Office CoordinatorAbout UsPatara Orchards is a leading company in the industry, committed to excellence and innovation. Our team is passionate about delivering exceptional results and creating a positive work environment.Job DescriptionWe are seeking an experienced Senior Office Coordinator to join our team. The ideal candidate will be...