Clk 12r

2 months ago

Victoria, Canada BC Public Service Full time

Posting Title- CLK 12R - Program Assistant- Position Classification- Clerk R12- Union- GEU- Work Options- Hybrid- Location- Victoria, BC V9B 6X2 CA (Primary)
- Salary Range- $54,387.32 - $61,395.95 annually- Close Date- 9/18/2024- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Public Safety & Sol General- Ministry Branch / Division- Office of the Fire Commissioner- Job Summary**The Team**
The Office of the Fire Commissioner (OFC) is an established team of just under 20 staff members, including fire service advisors, fire training specialists, and program-focused professionals. This team collaborates closely with external partners such as local government, fire departments and fire-related associations to support fire safety across British Columbia. The team's work is vital in ensuring the safety and well-being of communities, and through collaboration, they are committed to making a positive impact throughout B.C.

**The Role**
As the Program Assistant you will manage executive calendars, support the smooth operation of the OFC’s administrative functions, and provide financial support, including monitoring expenditures and processing business expenses. You'll also be responsible for creating, formatting, and proofreading a variety of documents and arranging travel for office staff. This position offers a great opportunity to support executive leadership, foster a positive work environment, all while gaining valuable financial experience and contributing to the important work of enhancing fire safety in British Columbia.

**Qualifications**:
**Education and Experience Requirements**
- Certificate or completed post-secondary coursework in business or office administration. An equivalent combination of education and experience may be considered.
- Minimum two (2) years' experience working in an office setting.
- Minimum two (2) years' experience with Microsoft Office (i.e., Word, Excel, PowerPoint, Outlook).
- Minimum one (1) year experience providing administrative support services for a group of staff.
- Minimum one (1) year experience with electronic records management.
- Minimum one (1) year experience with financial transactions/activities (e.g., accounts payable, purchasing, reconciliation, invoicing, etc.).
- Minimum one (1) year experience managing an electronic calendar (e.g., arranging meetings and appointments).

Preference may be given to applicants with:

- Additional years of experience in the related/required experience areas listed above.
- Experience providing administrative support services to executive level staff.
- Experience using a records management tracking system.
- Experience providing budget support.
- Experience using financial management systems. Experience leading staff.**About this Position**:
This position is based out of the location listed above.
An eligibility list may be established to fill future temporary and permanent vacancies.
A Criminal Record Check (CRC) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

**Working for the BC Public Service**:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer.

**How to Apply**:
**Cover Letter: NO - **Please do not submit a cover letter as it will not be reviewed.

**Questionnaire: YES -** You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.
- Job Category- Administrative Services, Social Services

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