Clk 12r

3 months ago

Victoria, Canada BC Public Service Full time

Posting Title- CLK 12R - Administrative Coordinator- Position Classification- Clerk R12- Union- GEU- Work Options- Hybrid- Location- Victoria, BC V9B 6X2 CA (Primary)
- Salary Range- $54,387.32 - $61,395.95 annually- Close Date- 9/6/2024- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Citizens' Services- Ministry Branch / Division- DMO- Job Summary

**MINISTRY OVERVIEW**

A service-focused organization, CITZ strives to be a great place to work, where all employees feel both engaged and motivated to do their best.

**The Team**
You’ll be joining the Deputy Minister’s Office, a well-established team consisting of three key roles: the Administrative Coordinator, the Executive Coordinator, and the Director of Executive Operations. Our team works closely together to ensure that documents for the Deputy Minister and Minister are processed efficiently. We also collaborate with the Minister’s office, senior executive offices, and various correspondence units across government. We value clear communication and teamwork, creating a supportive environment where your work truly makes an impact.

**The Role**
In this role, you'll provide essential executive coordination and confidential administrative support for the Deputy Minister’s office. You’ll work closely with the Minister’s office and senior executive offices to manage correspondence and prepare materials for high-level meetings. Additionally, you’ll handle office administration, technical support, records management, facilities, and asset management, and oversee eApprovals and CLIFF programs. Your work directly supports CITZ’s mission to offer excellent service and create a motivated, engaged workplace. If you thrive in a dynamic, fast-paced environment and have a keen eye for detail, this role offers the chance to set administrative standards, be a key advisor, and make a real impact.

**Qualifications**:
**Education and Experience Requirements**
- Secondary School graduation or equivalent.
- One (1) year related administrative experience in an office environment*;
- Related administrative experience must include each of the following:

- Experience typing, proofreading and formatting a variety of documents.
- Experience coordinating material and using tracking systems to ensure material is completed within due dates.
- Experience with records management.

Preference may be given to applicants with the following:

- Certificate or coursework in business or office administration.
- Experience scheduling meetings and managing calendars.
- Experience with CLIFF records management system.
- Experience using the eApprovals document approval system.

**About this Position**:
An eligibility list may be established to fill both current and/or future permanent vacancies.
A Criminal Record Check (CRC) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

**Working for the BC Public Service**:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer.

**How to Apply**:
**Cover Letter: NO -** Please do not submit a cover letter as it will not be reviewed.

**Questionnaire: YES -** You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.
- Job Category- Administrative Services

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