Clk 12r

5 months ago

Victoria, Canada BC Public Service Full time

Posting Title- CLK 12R - Documents Coordinator- Position Classification- Clerk R12- Union- GEU- Work Options- Hybrid- Location- Victoria, BC V9B 6X2 CA (Primary)
- Salary Range- $54,387.32 - $61,395.95 annually- Close Date- 9/11/2024- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Emerg Mgt, Climate Readiness- Ministry Branch / Division- Deputy Minister's Office- Job Summary**The Team**
The Deputy Minister’s Office is a collaborative and supportive team of 4-5 professionals dedicated to providing high-level support to the Deputy Minister and Senior Executives. This established and growing team works closely with the Director and Manager of Executive Operations, Senior Executive Assistants, Executive Coordinators, and Executive Assistants across the ministry. The team's work is crucial in ensuring a high-functioning and effective Executive Office, and members can expect an environment that is open, respectful, and responsive to their needs and contributions.

**The Role**
The Documents Coordinator role is vital in ensuring that the Deputy Minister's office and the ministry function smoothly, especially during critical times like emergencies. By managing the assignment, tracking, and monitoring of ministry documents, this position plays a key role in supporting Senior Executives in their efforts to provide timely responses and actions that directly impact British Columbians. This opportunity offers the chance to work with experienced professionals, learn, grow, and become part of the inspiring and complex world of Emergency Management, where your contributions will make a real difference.

**Qualifications**:
**Education and Experience Requirements**
- Secondary school graduation or equivalent; AND,
- Minimum one (1) year administrative, clerical, reception, or secretarial experience* working in a professional office environment.
- An equivalent combination of education and experience may be considered.
- Experience must include a minimum of one (1) year in all of the following:

- Experience proofreading and formatting documents.

Preference may be given to applicants with any of the following:

- Experience with CLIFF tracking system.
- Experience with eApprovals or similar workflows systems.
- Experience working with Executive offices or senior management teams.

Applicants must be able and willing to:

- Work on-call and extended hours during emergency activations.

**About this Position**:
This is a permanent opportunity.
Flexible work options may not be available during emergency operations response periods.
An eligibility list may be established to fill future temporary and permanent vacancies.
A Criminal Record Check (CRC) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

**Working for the BC Public Service**:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer.

**How to Apply**:
**Cover Letter: NO - **Please do not submit a cover letter as it will not be reviewed.

**Questionnaire: YES - **You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.
- Job Category- Administrative Services, Natural Resource Sector

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