Office Administrator

3 weeks ago

Gatineau, Canada MCA Dental Full time

WHY JOIN?

One of the core strengths is the passion our team members share. We value the relationships our Dental Office Administrators develop with our patients at MCA. We recognize that well-trained, skilled teams are a prerequisite for successful practices.
- Access more locations giving you the opportunity for schedule flexibility or relocation
- Upward career mobility
- Mentorship
- access to a network of support
- Opportunity to learn and work in different types of dentistry
- A fun, welcoming environment focused on patient care
- 100% employer paid health benefits

We’re searching for a full-time, permanent, bilingual (English and French) Dental Office Administrator who is passionate about providing the best patient experience possible.

**Location**: Dentisterie Aylmer, 366 Chemin d'Aylmer, Gatineau, Quebec

**Hours**: Monday to Thursday 8:00am - 4:30pm, Friday 8:00am - 2:00pm.

No evenings or weekends

As an Office Administrator employed by MCA Dental Group, you are responsible for:

- Ensuring that patients are warmly welcomed and promptly attended to:

- Checking and updating patient information for each scheduled appointment;
- Checking patients in for their appointments;
- Communicating with patients while they wait, including letting them know if the schedule is running late;
- Ensuring that the reception area is well presented, welcoming, and organized;
- Accurately entering all patient information into dental software, gathering relevant details and appropriately completing all required records ;
- Handle patient calls and inquiries regarding appointments, confirmations, changes, and cancellations;
- Returning messages in a timely manner;
- Optimizing the efficiency of the patient appointment schedule, identifying gaps in the clinical schedule and making recommendations to the Office Manager and the Regional Operations Manager overseeing the practice’s performance.
- Managing patient tracking system and ensuring accuracy for hygienists and dentists;
- Making follow-up calls to patients after treatment, as required;
- Handling patient referrals and other patient-related correspondence;
- Maintain professional and respectful relationships with patients, colleagues, and other dental and medical professionals;
- Corresponding with insurance companies, including sending and receiving predeterminations;
- Collecting and receiving payments from patients and insurance companies and recording them accurately in the general ledger;
- Complying with firm policies regarding payment plans and payment collection;
- Assisting the treatment coordinator (if applicable) and office manager with additional tasks, such as communicating with patients regarding the cost of major treatment plans prior to their appointment;
- Tracking various data points and creating reports as required;
- Assisting with accounts receivable management (within practice guidelines);
- Printing and balancing end-of-day reports, including verifying that dental software end-of-day reports match POS reports;
- Making bank deposits as required.
- Understanding and complying with health and safety legal requirements;
- Participating in team meetings and contributing where appropriate.

**Requirements**:

- 2-3 years of related experience
- Comfortable with using a computer and dental software (Dentitech and Adstra)
- Bilingual preferred (English & French)
- Understanding of health & safety regulations related to a dental clinic
- Excellent communication and interpersonal skills
- Attentive to detail, organized and reliable
- Asset: Additional certification or training is an asset, such as Dental Assistant Certification

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