Office Administrator/receptionist

2 days ago

Gatineau, Canada Tyto Robotics Inc. Full time

**Education & Experience**:
**Front Desk Administration**:
**About Us**:
Tyto Robotics is a leading provider of test equipment for developers in the drone and electric aviation sectors. We specialize in products such as thrust stands, balancing tools, and wind tunnels. We work with customers all over the world to help them realize exciting projects. Our mission is to support the growth and innovation of drone developers worldwide.

**Position Overview**:
**Key Responsibilities**:
**Office Administration Duties**:
**Administrative Support**:

- Support day-to-day office operations, including office supplies procurement, equipment maintenance, purchases for other departments, and liaising with service providers.
- Assist company leadership with scheduling and travel arrangements.
- Assist the accounting department by providing them the needed documentation.
- Organize and maintain office filing systems, both digital and physical.

**Shipping**
- Prepare online order shipments
- Help our shipping and buying agent with physical package preparation.
- Act as backup shipper

**Facility Upkeep**:

- Oversee the upkeep and functionality of the office environment, ensuring that it remains efficient and well-organized.
- Work with IT and other departments to address any office maintenance needs, including computers, internet, and utilities.

**Team Support**:

- Assist HR with administrative tasks such as onboarding new employees and managing employee records.
- Support team members with various administrative requests as needed.

**Event and Meeting Coordination**:

- Organize team building events (2 per year), welcome lunches for new employees, and other occasional office gatherings.
- Ensure meeting rooms are prepared with necessary materials and equipment.

**Receptionist Duties**:

- Accept incoming packages, and answer questions from shippers during package pick up.

**Client Communication**:

- Serve as the first point of contact for general inquiries, ensuring that they are addressed promptly and professionally.

**Office Presentation**:

- Ensure that the reception area, meeting rooms, and common areas are tidy and well-presented at all times.

**Qualifications**:

- Diploma in Office Administration, Business Administration, or a related field.
- 2+ years of experience in an office administration or receptionist role.

**Skills & Abilities**:

- Strong organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Proficiency in office software, including Microsoft Office Suite (Word, Excel, Outlook), and experience with office equipment such as printers, copiers, and phone systems.
- Experience with ERP systems (Odoo experience is an asset).

**Personal Attributes**:

- Friendly, professional, and approachable demeanor.
- Strong problem-solving abilities and proactive approach to tasks.
- Ability to work independently and as part of a team.
- Bilingual (English and French) is an asset.

**Why Join Tyto Robotics?**
- Be part of a growing and innovative company in the dynamic drone and aerospace industry.
- Competitive salary with health and dental benefits.
- Coffee/ hot drinks and snacks provided.
- Join a team that grows and is constantly looking for ways to improve.

Pay: $50,000.00-$60,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Wellness program

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Gatineau, QC J8Y 3S2: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- DCS / DEC (preferred)

**Language**:

- English (preferred)
- French (preferred)

Work Location: In person

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