Administrative Assistant
5 months ago
Work Term: Permanent
- Work Language: Bilingual
- Hours: 37.5 hours per week
- Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
- Experience: 1 year to less than 2 years
- or equivalent experience
**Work setting**:
- Finance and insurance
**Tasks**:
- Plan and control budget and expenditures
- Establish and implement policies and procedures
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Order office supplies and maintain inventory
- Oversee payroll administration
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Plan, organize, direct, control and evaluate daily operations
**Computer and technology knowledge**:
- Kronos
- MS Excel
- MS Outlook
- MS Windows
- MS Word
- Electronic scheduler
- MS Office
**Technical terminology**:
- Financial
**Area of specialization**:
- Correspondence
- Reports and records
- Contracts
- Invoices
**Security and safety**:
- Enhanced reliability security clearance
- Criminal record check
**Work conditions and physical capabilities**:
- Fast-paced environment
- Work under pressure
- Attention to detail
- Repetitive tasks
**Personal suitability**:
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Organized
- Client focus
- Reliability
**Screening questions**:
- Are you currently legally able to work in Canada?
- Do you have previous experience in this field of employment?
**Other benefits**:
- Free parking available
- Learning/training paid by employer
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