Admissions and Records Coordinator

2 weeks ago


Edmonton, Canada University of Alberta Full time

**KSR Teaching**:

- Competition No.

**S112351635**
- Posting Date

**Aug 10, 2023**
- Closing Date

**Aug 17, 2023**
- Position Type

**Full Time - Operating Funded**
- Salary Range

**$47,210 to $63,741 per year**
- Grade

**07**
- Hours

**35**

This position is a part of the Non-Academic Staff Association (NASA).

This position has a term length of 2 years with the possibility of extension and offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

**Location** - North campus. This role is in person

**Working for the University of Alberta**

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

**Department summary**

The Faculty of Kinesiology, Sport, and Recreation (KSR) is dedicated to delivering superior education and research with an emphasis on the relationship between health and physical activity; enhancing the understanding of human movement through recreation; and exploring the science behind sport and exercise. KSR is home to approximately 1,400 undergraduate students and has over 150 graduate students. In addition to five undergraduate degree programs, KSR also offers three Masters degrees, a suite of graduate certificates and a world class PhD program.

**Position summary**

Reporting to the Team Lead, Undergraduate, this position is responsible for managing undergraduate student records across five undergraduate degrees and two undergraduate certificate programs. The incumbent works both independently and as a key member of a dynamic student services team which offers a superior student experience to KSR students and staff. This position supports undergraduate and graduate programs with the primary responsibility of undergraduate admission and transfer credit management, undergraduate student record management and undergraduate student program support.

**Duties**
- Conducts admissions reporting, including collecting and analyzing data to inform the decision making process.
- Monitors communications going to applicants, admitted students and registered students, creating and sending faculty specific information as needed.
- Responsible for Faculty specific admission letter rulings - admission conditions and basis of refusal as applicable
- Expert on transfer credit specific to KSR program requirements; reviews and evaluates applicant transfer credit for admission eligibility and program requirements. (Contacts applicants directly when additional information is needed for assessment.)
- Currently creates individual program guides for newly admitted students showing degree requirements and transfer credit decisions, in addition to creating a student file and communication log. Future duties will include developing and managing academic advisement rules in addition to creating student files and logs.
- Creates and maintains electronic student records, destroying inactive files according to the Faculty's retention schedule.
- Represents the Faculty on admission and transfer credit working groups.
- Participates in annual admission meetings to set admission averages/GPA and processes.
- Responds to general student inquiries; directs and advises students based on their inquiry as needed.
- Cross-trained to provide coverage on specific activities of the Academic Program Coordinator and Graduate Program Coordinator. (eg deferred exam administration and grade changes).
- Participates in program engagement activities, such as Open House, Orientation, Wellness Events, Information Sessions and Faculty Convocation Receptions etc
- May assist with special projects and other administrative duties as

**Minimum Qualifications**
- University degree, Kinesiology, Recreation or related area is preferred
- Minimum 2 years of directly related experience in a post-secondary environment
- Strong planning and organizational skills, managing time and resources effectively to achieve results and identify critical tasks, effectively focusing on workload priorities while working within strict and often competing deadlines
- High attention to detail, problem-solving and strong analytical assessment required
- Exce



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