Records & Transfer Officer

3 weeks ago

Edmonton, Canada NAIT Full time

**NOTE: This position is limited to NAIT internal staff only.**

Reporting to the Records & Transfer Coordinator, the Records and Transfer Officer is primarily responsible for ensuring the student records, processes, and related services are maintained at the highest level of accuracy and standards. The Records Officer uses reporting tools and system data to process required changes to student records, providing suggestions and recommendations to the Records & Transfer Coordinator for continual improvements to business processes. The Records Officer also acts as a liaison between NAIT and the Alberta Apprenticeship and Industry Training Board (AIT) to ensure consistent and appropriate support for the apprenticeship processes.

**Key Responsibilities**:

- Maintain and update student records to ensure accuracy and integrity at all times.
- Research, analyze, and corrects errors in student records
- Support the graduation process for eligible students
- Identify opportunities to improve communications and business processes
- Provide support and expert knowledge around Records and Transfer processes to stakeholders
- Validate data requested by stakeholders to ensure it captures and reflects Records and Transfer procedures

**Skills & Abilities**:

- Strong analytical skills and logical reasoning skills
- Strong initiative and problem-solving skills
- Exceptional attention to detail
- Ability to work efficiently and independently under mínimal supervision while contributing to common departmental goals
- Ability to work and communicate effectively and professionally in a diverse group.
- Demonstrate knowledge of Records-related institutional policy and procedures
- Knowledge of Freedom of Information and Protection of Privacy (FOIP) as pertains to the post-secondary learning environment

**Qualifications**:

- High school diploma. Post-secondary diploma or degree is considered an asset
- 3-5 years’ professional experience in an office environment
- Prior training and/or experience in administering student records and/or working with PeopleSoft Campus Solutions is considered an asset
- Equivalencies may be considered

**Remuneration**: $48,257.04 - $62,451.48 annually, plus a comprehensive benefits package. (Classification - Administrative Support V).
- This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement._

**Please submit a resume and cover letter to be considered for this opportunity.**

**About NAIT**

At NAIT, people matter.

We’re proud to have been named one of Alberta’s Top Employers for 12 consecutive years. Developing an engaging, supportive, and rewarding work culture is something we take seriously. We know that people are our biggest asset - they are what makes NAIT a great place to work.

**What we offer**

We’ve created a benefits package that focuses on health and wellness, professional and personal growth, recognition, and work-life balance.

NAIT is a flexible workplace and depending on the nature of your role, you may request flexible work arrangements with respect to where and when you work, including being on-campus full-time, working off-site, or a combination of the two.

Employees also have access to excellent vacation time, paid time off between Christmas and New Year's, a strong recognition program, learning opportunities, 2 annual all-staff professional development days and so much more.

**Health and safety**

You can find the latest information on NAIT’s response to COVID-19 at nait.ca/covid19.

**Additional requirements**

Applicants with education credentials earned outside of Canada who have not had them previously assessed should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS)

**Accommodations

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