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Human Resources Administrative Assistant

1 month ago

Winnipeg, Manitoba, Canada Pembina Trails School Division Full time

Job Summary

The Human Resources Administrative Support role is responsible for providing administrative support to the Human Resources department. This includes a variety of tasks such as filing, data entry, and assisting with the preparation of letters.

Key Responsibilities

  • Receives and distributes mail and other correspondence.
  • Assists with the maintenance of the filing system and ensures that all documents are up-to-date and accurate.
  • Assists with the posting of employment opportunities using recruitment software and/or recruitment platforms.
  • Follows up on any outstanding paperwork for new employees and ensures that all necessary documentation is completed.
  • Assists with data entry and ensures that all information is accurate and up-to-date.
  • Assists with the preparation of letters and other correspondence.
  • Assists with the collection, organizing, and maintenance of various departmental records and information.
  • Photocopies and distributes materials as required.
  • Assists with the scheduling and testing of applicants on various software applications.
  • Participates in the Educational Assistant placement process.
  • Onboards new lunch program supervisors and crossing guards.
  • Provides back-up support to the Receptionist as needed.

Requirements

  • Grade 12 education or GED and administrative training or equivalent combination of skills and experience.
  • Proficiency with Microsoft Office (Word, Excel, and Outlook).
  • Minimum typing speed of 50 wpm.
  • Ability to maintain discretion with respect to sensitive or confidential information.
  • Strong organizational and time management skills, with the ability to work under pressure, multi-task, and prioritize.
  • Well-developed customer service skills.
  • Ability to work both independently and in a team environment.

Working Conditions & Physical Demands

  • Work is in an office environment.
  • May require long periods at a desk, standing for extended periods of time, and time in front of a computer.