Administrative Assistant
3 days ago
Requisition ID: 369117
Position Number: 20064413
Posting End Date: November 13, 2024
City: Winnipeg
Employer: Shared Health
Site: Shared Health - Winnipeg Shared Health
Department / Unit: SH - Human Resources Services
Job Stream: Non-Clinical
Union: Non Union
Anticipated Start Date - End Date: 12/30/2024 - 01/05/2026
Reason for Term: Maternity Leave
FTE: 1.00
Anticipated Shift: Days
Work Arrangement: Hybrid
Daily Hours Worked: 7.50
Annual Base Hours: 1950
Salary is commensurate with education and qualifications.
Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.
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Position OverviewReporting to the Director, Human Resources the incumbent acts as a first point of contact for the Mental Health & Addictions Human Resources Office including greeting visitors, handling inquires and redirecting as appropriate. Duties include: Organizing and prioritizing independently, the administrative activities for the supervisor and HR team and ensuring that all work is completed within established timeframes. Maintaining a variety of spreadsheets. Typing, formatting and proofreading letters, procedures, etc. from hand written notes or rough draft. Taking initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s). Participating as a member of the portfolio in a manner that contributes to teamwork and collaboration.
Experience- One to two years previous office experience in the Human Resources field required, preferably in a large unionized environment.
- Must have the ability to set up spreadsheets and databases required.
- Must have file management and data entry experience.
- Must have demonstrated experience in a customer service role, effectively handling a variety of inquiries and communicating with all levels of staff and the public.
- Must have the ability to use discretion and tact when providing information and/or referring questions as appropriate within the program or to outside agencies.
- Experience scheduling and coordinating meetings required.
- Ability to compose correspondence on behalf of senior Directors/Managers.
- Experience recording and preparing minutes and agendas.
- Experience maintaining spreadsheets and databases.
- Previous healthcare experience preferred.
- Complete high school education Manitoba standards, required.
- Formal training in applied office skills is required.
- A combination of education and experience may be considered.
- Typing speed 65 wpm.
- Proficiency with computerized systems (Microsoft Office Word, Excel, Access, and PowerPoint) required.
- Experience with email and computerized calendars.
- Must have excellent organizational, interpersonal, communication (verbal and written) skills and problem-solving abilities and the initiative to follow through on matters independently.
- Ability to prioritize a large workload and independently complete a variety of administrative duties.
- Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
- Demonstrated problem-solving skills.
- Required to work for long periods of time at a computer.
This term position may end earlier as outlined in your employee handbook.
We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.
Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.
This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.
Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.
Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.
We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.
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