Administrative Operations Coordinator

1 month ago


Richmond Hill, Ontario, Canada CB Canada Full time
Executive Office Assistant

We are seeking a highly organized and detail-oriented Executive Office Assistant to join our team at CB Canada.

About the Job:

This exciting opportunity comes with great benefits and perks, including opportunities for professional development, matching RRSP, and product discounts. As an Executive Office Assistant, you will use your expertise to manage office operations while assisting with office management and human resources administration.

Key Responsibilities:

  • Maintain all employee files and data
  • Assist with the onboarding of newly hired employees, ensuring to compile all required documents for their employee files
  • Take on recruiting initiatives by posting job ads, screening, and interviewing prospective candidates
  • Diligently send out reference letters as required
  • Assist the payroll team by confirming and tracking work hours in ADP
  • Assist the HRBP with policy reviews and compliance
  • Set up employees with office equipment and office access
  • Office supply management - tracking inventory, ordering supplies, tracking expenses
  • Stocking kitchen with kitchen-ware, coffee, etc.
  • Assisting with event coordination, such as ordering catering for events
  • Managing both incoming and outgoing mail
  • Receptionist duties such as answering calls and booking/confirming meetings
  • Making travel arrangements and tracking all acquired expenses
  • Completing office errands as needed

Requirements:

  • University Degree or College Diploma required
  • 3 years of Administrative experience in a related field
  • Strong calendar management skills and attention to detail
  • Intermediate proficiency with Microsoft Word, Excel, and Outlook
  • Previous experience arranging travel and reporting on expenses
  • Excellent written/verbal communication and organizational skills
  • Prior experience HR Administrative functions an asset
  • High-energy, motivated, and eager to grow professionally

Compensation: The estimated salary range for this position is between $45,000-$60,000 per year, depending on experience.



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