Administrative Assistant

1 week ago

Vaughan, Ontario, Canada DiGenova Media Inc. Full time

About Us:

DiGenova Media Inc. is a leading real estate media and marketing company dedicated to revolutionizing the way properties are showcased in the market. We specialize in working with top real estate agents, architects, and builders. Our commitment to excellence drives us to seek talented professionals to join our team and contribute to our continued success.

**Job Summary:**

We are seeking a highly organized and detail-oriented Part Time Administrative Assistant to provide essential support to our team. The ideal candidate will be a proactive problem solver, possess excellent communication skills, and have a strong ability to manage multiple tasks efficiently.

**Key Responsibilities:**

  • Conduct general administrative tasks, including managing documents, reports, and presentations.
  • Extend a professional and welcoming reception to visitors.
  • Maintain and update our office records, client databases, and filing systems.
  • Assist in coordinating projects and collaborate with team members to support various real estate projects and marketing campaigns.
  • Manage office supplies inventory and place orders as needed.
  • Manage basic financial tasks, such as tracking expenses and processing invoices.
  • Undertake any other duties as assigned to meet the evolving needs of the organization.

**Requirements:**

  • Previous experience working in a real estate office is preferred.
  • Proficiency in using Google Suite (Gmail, Docs, Sheets, Slides) and other office software.
  • Excellent organizational skills with the ability to prioritize tasks effectively.
  • Strong attention to detail and accuracy in data entry and record keeping.
  • Excellent communication skills, both verbal and written.
  • Strong customer service skills with a friendly and professional demeanor.

**Work Environment:**

This is a part-time position, requiring availability on weekdays after 5pm and weekends. The ideal candidate will be able to commute to our office in Vaughan, ON.

**Education and Experience:**

  • Secondary School diploma required.
  • Administrative experience: 2 years required.

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