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Administrative Assistant

2 months ago

Vaughan, Ontario, Canada DMC Mining Services Full time

Job Summary:

DMC Mining Services is a leading provider of mining services and solutions. As one of North America's premier underground contractors for over 38 years, our comprehensive list of mining services ranges from shaft sinking and raise boring to full mine development and operation. With one of the lowest incident / accident frequency rates in the industry, DMC has been called upon by many leading mining companies to fill critical roles in their success.

Our Company Culture:

Our focus is on applying the expertise of our employees to attractive projects while pledging to deliver leading technology and overriding commitment to safe practices.

Job Responsibilities:

  • Provide front-line communication with suppliers and visitors, answering calls, performing extensive administrative duties, and supporting other departments.
  • Perform a variety of administrative tasks including typing, photocopying, scanning, creating templates, combining and assembling reports, maintaining filing and archiving systems, and assisting with event management.
  • Creating purchase orders for various departments and receiving of goods, ensuring invoices are processed for payment with Accounts Payable.
  • Receiving and greeting visitors to the office, ensuring all visitors sign in.
  • Receiving and signing for all courier packages and arranging outgoing courier packages, including dealing with complex customs documentation online.
  • Opening invoices, date stamp and scan to Accounts Payable daily.
  • Screening and receiving of phone calls.
  • Maintaining Office Procedures Manual with any updates.
  • Maintaining updated staff telephone lists, building floor plans, and staff directories.
  • Assisting with completing monthly credit card reconciliation report and gathering of receipts for the Administration Department.

Requirements:

  • 1+ years of experience in a fast-paced administrative role.
  • Intermediate level (advanced level is an asset) knowledge of MS Office Suite (Outlook, Word, Excel and PowerPoint).

Accommodations:

As part of our commitment to ensuring our employment practices are fair, accessible, and inclusive of persons with disabilities, please note that accommodations are available, upon request, throughout the recruitment and assessment process for any applicants with disabilities.

Equal Opportunity Employer:

DMC Mining is an equal opportunity employer.