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Legal Administrative Assistant

2 months ago

Vaughan, Ontario, Canada Linds & Associates Full time
Job Title: Legal Administrative Assistant

We are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team at Linds & Associates Ltd. in Vaughan, Ontario.

Job Summary:

The successful candidate will provide administrative support to our Partners in the day-to-day operations of a busy legal practice, handling tasks such as email management, calendar organization, and meeting preparation. They will also be responsible for drafting and revising legal documents, contracts, and correspondence, as well as maintaining client contact information and filing systems.

Key Responsibilities:
  • Administrative Support: Provide administrative assistance to Partners, including email management, calendar organization, and meeting preparation.
  • Drafting and Revising: Draft and revise legal documents, contracts, and correspondence, ensuring accuracy and attention to detail.
  • File and Document Management: Maintain client contact information, file systems, and electronic filing systems, adhering to Law Society of Ontario client identification and verification requirements.
  • Miscellaneous: Liaise with clients, lawyers, clerks, and students, collaborating with support staff and supervising assistants as needed.
Requirements:
  • Post-secondary education (College diploma or University degree preferred)
  • A minimum of 2 years of experience as a Legal Assistant
  • Solid understanding of current legal terminology
  • Strong organizational and time management skills
  • Professional communication skills with clients, lawyers, and team members
  • Excellent multi-tasking abilities
  • Proven ability to manage a large workload volume, competing priorities, and demands
  • Sound ability to adhere to strict deadlines
  • Strong computer skills, including Microsoft Office, Excel, Word, Outlook, PCLaw, and document management software

We thank all applicants for their interest in this role, however only those selected for an interview will be contacted.