Administrative Finance Coordinator

3 weeks ago

Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

About Us

The Department of Community Services (DCS) is a prominent and diverse entity dedicated to delivering a wide array of programs and services, including Child and Family Wellbeing (CFW), Employment Support Services (ESS), Income Assistance (IA), Homelessness and Supportive Housing, and Disability Support Program (DSP).

Our mission is to advocate for and assist vulnerable Nova Scotians in achieving independence, self-sufficiency, and security. We collaborate across the province with a robust network of dedicated supports and staff to realize shared outcomes for all.

About Our Opportunity

Are you an exceptional multi-tasker who thrives in a dynamic environment and enjoys being part of a collaborative team? This position as a Finance and Administrative Clerk may be the perfect fit for you.

In this role, you will serve as a crucial support for our Head Office, managing essential administrative functions and assisting our Finance and Administration team both on-site and remotely. Your contributions will be essential in facilitating smooth payment processing and providing comprehensive administrative assistance to our committed team.

Primary Responsibilities

Your duties will cover a wide range of tasks. In terms of general office administration, you will coordinate internal and external meetings and events, manage office supply requests, and act as the first point of contact for facilities-related inquiries. You will handle mail coordination, ensure urgent matters are promptly addressed, respond to telephone inquiries, and draft various forms of correspondence.

Your role in payment processing will include receiving, verifying, balancing, and maintaining payments related to clients and suppliers, analyzing invoices, and ensuring proper authorization and coding for payments.

You will create and submit cheque requisitions, verify vendor numbers, and maintain accurate and detailed records in accordance with our filing systems. Additionally, you will assist management and the Finance and Administration team by scheduling meetings, formatting documents, recording minutes, and preparing reports.

Qualifications and Experience

To be successful in this role, you should possess a minimum of three (3) years of experience in an administrative support capacity, ideally with exposure to finance-related tasks. Your background should reflect excellent customer service skills and a proven ability to assist and communicate effectively both in person and over the phone.

You should excel under pressure and be capable of working independently in a fast-paced environment. Your proficient keyboarding skills, along with a working knowledge of various software applications, including Microsoft Office and databases, will enable you to provide efficient and effective administrative support.

While not mandatory, the following qualifications are considered advantageous:

  • Completion of a business course
  • Familiarity with services and programs offered by the Department and other community agencies
  • Experience with financial tasks such as payment processing, invoice verification, and cheque requisition creation
  • Knowledge of SAP

We will evaluate the above qualifications and competencies using various assessment tools, including written examinations, standardized tests, oral presentations, interviews, and reference checks.

Equivalency

We acknowledge equivalent combinations of training, education, and experience, providing opportunities for individuals with diverse backgrounds to contribute their skills and expertise. Equivalencies may include, but are not limited to:

  • A completed one-year business program and two years of related experience
  • A completed related bachelor's degree

Applicants relying on education and experience equivalencies must clearly demonstrate such equivalencies in their application.

Benefits

Depending on employment status and union agreements, the Government of Nova Scotia offers a comprehensive range of benefits, including a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General Illness, Short and Long Term Disability, Vacation, and Employee and Family Assistance Programs.

Working Conditions

Your work will primarily take place in a comfortable office environment. Occasionally, you may need to move or lift items such as boxes or files. You will have daily interactions with the public, various Government Departments, and other local Agencies.

Your standard work week consists of 35 hours, with a daily schedule of 7 hours.

What We Offer

  • Career Development opportunities, including access to guidance, tools, resources, and ongoing training for every stage of your career
  • An engaging workplace where employees feel valued, respected, connected, and engaged, supported by forward-thinking policies and strategies
  • Diverse career paths
  • Department-specific flexible working schedules

Pay Grade: CL 13 Salary Range: $1,;- $1,; Bi-Weekly

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