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Administrative Finance Coordinator
2 months ago
About Us
The Government of Nova Scotia is a diverse entity dedicated to providing a wide array of programs and services, including Child and Family Wellbeing, Employment Support Services, Income Assistance, Homelessness and Supportive Housing, and Disability Support Programs.
Our mission is to advocate for and assist vulnerable individuals in Nova Scotia, promoting independence, self-reliance, and security. We collaborate across the province with a robust network of support and staff to achieve shared goals.
About Our Opportunity
Are you an adept multi-tasker who thrives in a dynamic environment? If so, this role as a Finance and Administrative Clerk may be the perfect fit for you.
In this position, you will serve as a crucial component of our Head Office, managing essential administrative tasks and supporting our Finance and Administration team both on-site and remotely. Your role will be pivotal in ensuring efficient payment processing and providing comprehensive administrative assistance to our dedicated team.
Primary Responsibilities
Your duties will cover a wide range of tasks. In terms of general office administration, you will coordinate internal and external meetings and events, manage office inventory requests, and act as the first point of contact for facilities-related inquiries. You will handle mail coordination, ensure urgent matters are promptly addressed, respond to telephone inquiries, and draft various forms of correspondence.
Your involvement in payment processing will include receiving, verifying, balancing, and maintaining payments related to clients and suppliers, analyzing invoices, and ensuring proper authorization and coding for payments.
You will create and submit cheque requisitions, verify vendor numbers, and maintain accurate and detailed files in accordance with our filing systems. Additionally, you will support management and the Finance and Administration team by scheduling meetings, formatting documents, recording minutes, and preparing reports.
Qualifications and Experience
Candidates should possess a minimum of three (3) years of experience in an administrative support capacity, ideally with exposure to finance-related functions. Your background should reflect excellent customer service skills and a proven ability to assist and communicate effectively both in person and via phone.
You should excel under pressure and be capable of working independently in a fast-paced environment. Proficient keyboarding skills, along with a working knowledge of various software applications, including Microsoft Office and databases, will enable you to provide efficient and effective administrative support.
While not mandatory, the following qualifications are considered advantageous:
- Completion of a business course
- Familiarity with services and programs offered by the Government and other community agencies
- Experience with financial tasks such as payment processing, invoice verification, and cheque requisition creation
- Knowledge of SAP
We will evaluate the above qualifications and competencies through various assessment methods, including written examinations, standardized tests, oral presentations, interviews, and reference checks.
Equivalency
We acknowledge equivalent combinations of training, education, and experience, offering opportunities for individuals with diverse backgrounds to contribute their skills and expertise. Equivalencies may include, but are not limited to:
- A completed one-year business program and two years of related experience
- A completed related bachelor's degree
Applicants relying on education and experience equivalencies must clearly demonstrate such equivalencies in their application.
Benefits
Depending on employment status and union agreements, the Government of Nova Scotia provides a comprehensive range of benefits, including a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General Illness, Short and Long Term Disability, Vacation, and Employee and Family Assistance Programs.
Working Conditions
Most of your time will be spent in a comfortable office environment. Occasionally, you may need to move or lift objects such as boxes or files. You will have daily interactions with the public, various Government Departments, and other local Agencies.
Your standard work week consists of 35 hours, with a daily schedule of 7 hours.
What We Offer
- Career Development opportunities, including access to guidance, tools, resources, and ongoing training for every stage of your career
- An engaging workplace where employees feel valued, respected, and connected, supported by forward-thinking policies and strategies
- Numerous career paths
- Department-specific flexible working schedules
Pay Grade: CL 13 Salary Range: $1,;- $1,; Bi-Weekly
