Administrative Assistant
2 weeks ago
We are seeking a highly skilled and experienced Administrative Assistant to join our team at The Government of Nova Scotia. As an Administrative Assistant, you will provide administrative support to our team, utilizing your strong organizational, communication, and computer skills. You will be responsible for preparing a wide variety of routine and complex documents, transcribing dictations, filing, retrieving, and circulating documents, answering telephone calls, and scheduling meetings and appointments.
Key Responsibilities- Prepare and edit documents, reports, and presentations with a high degree of accuracy.
- Transcribe dictations and sound files with precision.
- File, retrieve, and circulate documents in a timely and efficient manner.
- Answer telephone calls, take messages, and direct callers as needed.
- Schedule and coordinate meetings, appointments, and conference calls.
- Assist with arranging Board hearings and related meetings.
- Compile and maintain hearing-related files.
- Provide back-up and support to fellow administrative assistants.
- Perform Hearing Assistant duties as needed.
- Post-secondary diploma or certificate in Business Administration or Paralegal Services.
- Minimum 5 years of post-graduation experience in a professional legal environment.
- Advanced skills with MS Office and Adobe products, particularly Outlook, Word, Excel, and Teams.
- Exceptional transcription, grammar, and proofreading skills.
- High degree of attention to detail and sensitivity to confidential and sensitive materials.
- Ability to perform online legal research for case law, statutory references, etc.
- Must have a 'can do' attitude, be results-focused, and be a proactive problem-solver.
- Ability to exercise tact, discretion, and sound judgment.
- Ability and willingness to learn new programs and program updates.
- Flexibility to adapt to changing work conditions.
- Fluency in written and oral French is an asset.
We offer a comprehensive benefits package and a competitive salary range of $54,113.28 to $67,641.60 annually, depending on qualifications and experience.
How to ApplyPlease submit your application, including your resume and cover letter, to [insert contact information]. We thank all applicants for their interest, however, only those selected for an interview will be contacted.
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