Administrative Assistant

7 days ago

Halifax, Nova Scotia, Canada Dalhousie University Full time
Administrative Assistant Position

Join the President's Office at Dalhousie University as an Administrative Assistant, providing high-level support to the Associate Secretary, Board of Governors and maintaining the University Secretariat's responsibilities.

About the Role

This is a full-time, term position with a duration of three years. The successful candidate will provide administrative support to the Office of University Legal Counsel, reception duties, and maintain the University Secretariat's responsibilities.

Key Responsibilities
  • Assist with the preparation of Board committee meeting materials and agendas, liaising with the Associate Secretary, Board of Governors to ensure timely inclusion of long-range decision items.
  • Manage high-priority projects for the Board of Governors, including the annual Board Orientation, Board Retreat, Board Dinner, and joint Board-Senate functions.
  • Maintain the Board member database as part of an overall information management strategy, responding to inquiries on Board membership and service as appropriate.
  • Organize and maintain Board records and confidential files, consistent with legislated requirements and the University Secretariat's standards as the repository of university governance and records.
  • Provide reception support for the Legal Counsel Office, acting as first point of contact for visitors and staff as well as provide administrative support to the Legal Counsel Office and University Secretariat as needed.
  • Maintain the websites for both the Legal Counsel Office and University Secretariat websites, ensuring accuracy and inclusion of all relevant information on a continual basis.
Requirements
  • Business/Office Administration program with three years' related work experience (or equivalent combination of training and experience).
  • Proficiency with productivity tools including Outlook, Word, Excel, Teams, OneNote, and SharePoint/One Drive.
  • Proven organizational skills, attention to detail, excellent written and oral communication and interpersonal skills.
  • Demonstrated ability to exercise judgment and discretion in dealing with confidential information, and in dealing with a broad range of individuals and units (senior administration, Board members and their staff, faculty, staff and students) both internal and external to Dalhousie.
About Dalhousie University

Dalhousie University is Atlantic Canada's leading research-intensive university and a driver of the region's intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province.

What We Offer

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

How to Apply

Please submit your application, including your résumé/CV and cover letter, to the Dalhousie University Human Resources department.

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