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Administrative Assistant

2 months ago

Halifax, Nova Scotia, Canada The Government of Nova Scotia Full time
About Our Opportunity

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at The Government of Nova Scotia. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.

Key Responsibilities
  • Provide administrative support to our team, including tracking correspondence, memos, and documentation.
  • Respond to and direct incoming calls, emails, and inquiries.
  • Coordinate calendars, meetings, and agendas, and maintain filing records and retrieval systems.
  • Assist with monitoring budget-related documents.
  • Perform other routine day-to-day operational tasks, including tracking and ordering supplies, and maintaining office equipment.
  • Prepare reports and presentation materials.
  • Other duties as required.
Qualifications and Experience

You have completed a 1-year secretarial/business administration diploma, and three years of related experience, or an equivalent combination of training and experience may be acceptable.

As the successful candidate, you have:

  • Strong written and verbal communication skills, including editing.
  • Excellent organizational, interpersonal, and judgment skills, with a high degree of initiative in responding to matters as they arise.
  • Ability to communicate effectively with a variety of people, including clients, community members, key partners, industry members, and all levels of government staff.
  • Demonstrated organizational skills, including the ability to run a bring forward/reminder system, coordinating and arranging meetings, travel, and accommodations.
  • Experience with ordering and receiving supplies and processing invoices for payment.
  • Experience with general filing, records management, and database management.
  • Experience contributing to the development of administrative process improvement/standards.
  • Demonstrated ability to work under limited supervision to prioritize work demands and meet deadlines while exercising appropriate judgment.
Benefits

We offer a wide range of benefits, including a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation, and Employee and Family Assistance Programs.

What We Offer
  • Career Development opportunities, including career guidance, tools, resources, and ongoing training for every stage of your career.
  • An engaging workplace culture, where employees feel valued, respected, connected, and tuned in.
  • Multiple career paths and opportunities for growth and advancement.