Administrative Support Specialist

4 weeks ago

Wetaskiwin, Canada Safai Maintenance Full time
Job Overview

We are seeking a dedicated **Office Administrative Assistant** to enhance our operational efficiency at **Safai Maintenance**. This role is essential for ensuring smooth office procedures and supporting our team in various administrative tasks.

Employment Details
  • Employment Duration: Permanent
  • Working Language: English
  • Work Hours: 30 to 40 hours per week
Qualifications

Education: Secondary (high) school graduation certificate

Work Environment
  • Relocation costs covered by employer
  • Willingness to relocate is required
Key Responsibilities
  • Supervise and guide other staff members
  • Establish and enforce office policies and procedures
  • Provide training for new employees
  • Record and prepare minutes for meetings, seminars, and conferences
  • Develop and implement office procedures and routines
  • Plan and execute recruitment strategies
  • Schedule and confirm appointments
  • Manage contracts and agreements
  • Handle telephone communications and relay messages
  • Respond to electronic inquiries
  • Compile and analyze data, statistics, and other relevant information
  • Oversee report preparation
  • Address employee inquiries and concerns
  • Order and maintain office supplies inventory
  • Coordinate travel arrangements and itineraries
  • Welcome visitors and direct them to appropriate contacts or service areas
  • Set up and maintain both manual and computerized filing systems
  • Type and proofread various documents
  • Perform data entry tasks
Technical Skills
  • Proficient in Google Docs
  • Experienced with MS Excel, MS PowerPoint, MS Word, and MS Office
  • Familiar with Simply Accounting
Specialization Areas
  • Correspondence management
  • Report and record keeping
  • Contract administration
  • Invoice processing
Security Requirements
  • Must be bondable
  • Criminal record check required
Transportation Information
  • Public transportation is accessible
Work Conditions
  • Fast-paced work environment
  • Ability to work under pressure and meet tight deadlines
  • Attention to detail is crucial
  • Repetitive tasks are expected
Personal Attributes
  • Strong multitasking abilities
  • Excellent verbal and written communication skills
  • Flexibility and good judgment
  • Highly organized and a team player
  • Accurate and reliable with time management
  • Quick learner with a client-focused approach
Screening Questions
  • Are you available for the advertised start date?
  • Are you legally eligible to work in Canada?
  • Are you willing to relocate for this position?
  • Do you currently reside near the advertised location?
  • Do you have prior experience in this field?
  • What is the highest level of education you have completed?
Experience

Minimum of 1 year to less than 2 years of relevant experience is required.

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