Administrative Support Specialist

3 days ago

Wetaskiwin, Canada HOPE IMMIGRATION AND CONSULTANCY INC Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at HOPE IMMIGRATION AND CONSULTANCY INC. As an Administrative Assistant, you will play a vital role in supporting our operations and ensuring the smooth day-to-day functioning of our office.

Key Responsibilities
  • Scheduling and Coordination: Schedule and confirm appointments, meetings, and events, ensuring timely and efficient communication with stakeholders.
  • Communication and Reception: Answer telephone calls, relay messages, and provide exceptional customer service to our clients and colleagues.
  • Data Management: Compile and maintain accurate data, statistics, and information, ensuring seamless access and retrieval.
  • Reporting and Documentation: Oversee the preparation of reports, documents, and correspondence, ensuring accuracy and attention to detail.
  • Supply Management: Order office supplies and maintain inventory levels, ensuring a well-stocked and efficient workspace.
  • Information Management: Set up and maintain manual and computerized filing systems, ensuring secure and organized storage of sensitive information.
  • Correspondence and Documentation: Type and proofread correspondence, forms, and other documents, ensuring error-free and professional communication.
Work Environment and Requirements
  • Independence and Autonomy: Ability to work independently with minimal supervision, demonstrating self-motivation and initiative.
  • Repetitive Tasks: Ability to perform repetitive tasks with accuracy and attention to detail, ensuring high-quality output.
  • Multitasking and Flexibility: Ability to multitask, prioritize tasks, and adapt to changing circumstances, demonstrating flexibility and adaptability.
  • Organizational and Time Management Skills: Ability to manage time effectively, prioritize tasks, and maintain a high level of organization, ensuring timely completion of tasks and projects.
Support for Diverse Groups
  • Cultural Competency and Awareness: Provides cultural competency training and awareness to create a welcoming work environment for Indigenous workers, newcomers, and refugees.
  • Youth Support: Provides awareness training to employees to create a welcoming work environment for youth.

Work Term: Permanent

Work Language: English

Hours: 35 to 40 hours per week

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