Office Support Specialist

5 days ago

Wetaskiwin, Canada HOPE IMMIGRATION AND CONSULTANCY INC Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Support Specialist to join our team at HOPE IMMIGRATION AND CONSULTANCY INC. As an Office Support Specialist, you will play a vital role in ensuring the smooth operation of our office by providing administrative support to our staff.

Key Responsibilities
  • Scheduling and Coordination: Schedule and confirm appointments, meetings, and events, ensuring that all necessary details are communicated to relevant parties.
  • Communication and Reception: Answer telephone calls, relay messages, and respond to emails in a professional and courteous manner.
  • Document Management: Compile and maintain accurate and up-to-date records, statistics, and other information, ensuring compliance with company policies and procedures.
  • Reporting and Analysis: Oversee the preparation of reports, analyzing data and providing insights to inform business decisions.
  • Supply Chain Management: Order office supplies and maintain inventory levels, ensuring that all necessary materials are available when needed.
  • Information Management: Set up and maintain manual and computerized information filing systems, ensuring that all documents are accurately stored and easily accessible.
  • Correspondence and Documentation: Type and proofread correspondence, forms, and other documents, ensuring that all written communication is professional and error-free.
Work Environment and Physical Demands
  • Independence and Autonomy: Work independently with minimal supervision, using your own initiative to prioritize tasks and manage your workload.
  • Repetitive Tasks: Perform repetitive tasks with a high level of accuracy and attention to detail, ensuring that all work is completed to a high standard.
Personal Qualities and Skills
  • Multitasking and Adaptability: Demonstrate the ability to multitask and adapt to changing priorities and deadlines, ensuring that all tasks are completed efficiently and effectively.
  • Flexibility and Organizational Skills: Display flexibility and a high level of organizational skills, ensuring that all tasks are completed on time and to a high standard.
  • Dependability and Reliability: Demonstrate dependability and reliability, ensuring that all tasks are completed as agreed and that all deadlines are met.
Support for Diverse Groups
  • Cultural Competency and Awareness: Provide cultural competency and awareness training to employees, ensuring that all staff are equipped to create a welcoming and inclusive work environment for newcomers, refugees, youth, and Indigenous people.
Work Term and Language
  • Work Term: Permanent
  • Work Language: English
  • Hours: 35 to 40 hours per week

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