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Administrative Support Specialist

2 months ago

Wetaskiwin, Canada HOPE IMMIGRATION AND CONSULTANCY INC Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at HOPE IMMIGRATION AND CONSULTANCY INC. As an Administrative Assistant, you will provide administrative support to our staff and clients, ensuring the smooth operation of our office.

Key Responsibilities
  • Scheduling and Coordination: Schedule and confirm appointments, meetings, and events, ensuring timely and efficient communication with clients and staff.
  • Communication and Reception: Answer telephone calls, relay messages, and respond to emails in a professional and courteous manner.
  • Data Management: Compile and maintain accurate data, statistics, and information, ensuring confidentiality and security.
  • Reporting and Documentation: Prepare and oversee the preparation of reports, documents, and other materials, ensuring accuracy and attention to detail.
  • Supply Management: Order office supplies and maintain inventory, ensuring efficient use of resources.
  • Information Management: Set up and maintain manual and computerized information filing systems, ensuring easy access to information.
  • Correspondence and Documents: Type and proofread correspondence, forms, and other documents, ensuring accuracy and professionalism.
Requirements and Qualifications
  • Education: Secondary (high) school graduation certificate.
  • Experience: 1 year to less than 2 years of experience in an administrative role.
  • Skills: Ability to work independently, multitask, and prioritize tasks effectively. Strong organizational and communication skills, with attention to detail and confidentiality.
Work Environment and Conditions
  • Work Term: Permanent.
  • Work Language: English.
  • Hours: 35 to 40 hours per week.