Administrative Operations Coordinator

4 weeks ago

Windsor, Ontario, Canada TRIGO Global Quality Solutions Full time

TRIGO is seeking to recruit an Administrative Operations Coordinator.

Primary Objective of an Administrative Operations Coordinator

To strategize, supervise, and direct administrative functions for the site or designated area; encompassing documentation, information management, data processing, and various office support activities.

Delivering exceptional customer service to both internal stakeholders and external clients is paramount.

Contribute to and uphold the company's Quality Policies and Quality Management System (QMS).

Reporting Structure

Reports to the Regional Manager or Site Manager.

Key ResponsibilitiesClient Engagement & Business Development
  • Provide requested data in both physical and digital formats.
  • Input data into the customer portal.
  • Manage the collection and submission of Purchase Orders (POs).
  • Follow up with clients to obtain necessary documentation.
  • Generate reports for clients as required.
Operational Duties
  • Oversee employee leave of absence (LOA) and attendance records.
  • Assist with recruitment processes as necessary.
  • Input data into the company portal; ensure accuracy of data and hours.
  • Manage organizational charts and mentorship programs.
  • Commit to minimizing workplace incidents.
  • Comply with local and corporate Health & Safety regulations.
Organizational & Management Tasks
  • Ensure payroll processing and invoicing are completed in a timely manner.
  • Digitally store all essential job-related documents in accordance with TRIGO filing standards.
  • Manage client communication uploads to relevant client files.
  • Procure necessary supplies for site operations and maintain expense reports.
  • Track incoming payments and maintain contract logs.
  • Conduct audits on electronic job files for compliance.
  • Coordinate and assign inspectors for missions as needed.
  • Maintain monthly safety and site audit trackers.
Technical Responsibilities
  • Record time in the company portal.
  • Organize hard copy data in compliance with ISO standards.
  • Verify entries in the EPIC system and reconcile with payroll journals.
  • Audit EPIC entries for precision.
  • Prepare monthly Key Performance Indicator (KPI) reports.
  • Document minutes from monthly Site Operations meetings.
Additional Duties
  • Complete any other tasks as assigned.
Required Knowledge, Skills, and Abilities

Technical Proficiencies:

  • Fluency in the local language.
  • Proficiency in English.
  • Competence in Microsoft Office applications (basic Excel and Outlook).

Core Values & Behaviors:

  • Team-oriented with a global perspective.
  • Collaborative and supportive.
  • Empathetic towards individuals.
  • Open to innovative ideas.
  • Driven by excellence.
  • Responsive to needs.
  • Resilient in challenging situations.
  • Methodical in approach.
  • Customer-focused and dependable.
  • Adaptable and proactive.
  • Independent and innovative in thinking.
  • Bold in decision-making.
Experience and Education

Recommended Experience:

  • Minimum of 2 years in administrative or office roles.

Educational Background:

  • High School diploma or equivalent qualification.
About TRIGO Global Quality Solutions

Established in 1997, TRIGO is a global entity providing Quality Management solutions tailored for the manufacturing sector, particularly within the automotive and aerospace fields. With a workforce exceeding ten thousand professionals across more than 20 countries on four continents, TRIGO offers a comprehensive suite of Quality Assurance services, ranging from inspection to expert auditing, consulting, and training.

Over the past three decades, TRIGO has cultivated extensive expertise and an industrial mindset, positioning itself as a premier provider of quality solutions through innovative digital systems and standardized processes, delivering results in demanding sectors. TRIGO has also broadened its service offerings to include the medical, chemical, and food industries.

TRIGO Global Quality Solutions is committed to equal employment opportunities, ensuring fair treatment and respect for all individuals. Employment decisions are based solely on qualifications and performance, free from discrimination.

TRIGO Global Quality Solutions values all expressions of interest; however, only candidates selected for interviews will be contacted.

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