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Administrative Operations Coordinator

3 months ago

Windsor, Ontario, Canada Plasman Full time

Plasman

Unified Vision, Collective Strength.

At Plasman, we pride ourselves on our diverse and talented workforce, working together to drive the success of our global organization. Our team members come from various backgrounds, contributing to a culture of collaboration and innovation. Together, we are shaping the future of our company.

We are currently looking for a dedicated individual to join our team as:

ADMINISTRATIVE OPERATIONS COORDINATOR

In this role, you will report directly to the Human Resources Manager and will be responsible for a variety of office management tasks, including handling incoming communications and providing essential support to the management team.

Key Responsibilities include:

  • Welcoming all visitors to the facility with professionalism.
  • Managing incoming calls and directing them to the appropriate personnel.
  • Offering administrative assistance across various departments as needed.
  • Maintaining inventory of office supplies and ensuring the functionality of office equipment.
  • Processing and distributing incoming correspondence, including mail and shipments.
  • Preparing outgoing correspondence efficiently.
  • Updating Employee Communication Boards regularly.
  • Coordinating lunch orders and employee recognition gifts.
  • Providing support to the Accounts Payable department as necessary.
  • Assisting the Controller with job costing and data entry tasks.
  • Overseeing the Kantac Security Software System and managing employee ID badge issuance.
  • Compiling daily and weekly reports for the VP and other management personnel.
  • Supporting the planning of facility events and employee engagement initiatives.
  • Managing contractor compliance through the WSIB website.
  • Entering purchase requisitions in the designated system as required.
  • Collaborating with the HR Manager on various administrative functions.
  • Preparing necessary documentation for employees traveling for business.
  • Tracking labor hours and costs using the designated reporting systems.
  • Providing backup support to the Customs & Outsourcing Coordinator.
  • Assisting with health and safety committee activities and emergency response planning.
  • Ensuring compliance with ISO standards and company policies.
  • Participating in audits and supporting corrective actions as needed.
  • Fostering a collaborative team environment.
  • Maintaining a clean and safe workplace at all times.
  • Completing additional tasks as assigned.
  • Ensuring that all departments have the necessary resources for training and safety.
  • Supporting colleagues to enhance operational success and customer satisfaction.

MINIMUM EDUCATION/WORK EXPERIENCE REQUIREMENTS:

  • A secondary school diploma or equivalent is required, with preference for candidates who have completed some college-level coursework.
  • Prior experience in an administrative or office role is essential.
  • Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
  • Experience with data entry is necessary.

Plasman is dedicated to providing a range of opportunities for our employees, including competitive compensation, permanent positions, comprehensive benefits, savings plans, recognition programs, hands-on training, career advancement, and educational reimbursement.

We value the unique talents and strengths of each employee and invest in their development, equipping them with the tools needed for success.

We are an equal opportunity employer. If you require accommodations during the application and hiring process, please reach out to our HR department.

Countless Innovative Minds. One Unified Vision.

Explore our website to learn more about our capabilities and the culture that drives our success.