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Administrative Operations Coordinator

3 months ago

Windsor, Ontario, Canada TRIGO Full time
Administrative Operations Coordinator Job Description

An Administrative Operations Coordinator plays a crucial role in organizing, directing, and overseeing administrative functions within a designated area. This position encompasses the management of documentation, information systems, data management, and office support services, all while ensuring exceptional service levels for both internal and external stakeholders. The individual in this role will also assist in upholding and enhancing the organization's Quality Policies and Quality Management System.

Reports to:

Regional Manager/Site Manager

Key Responsibilities: Client Engagement & Business Growth
  • Provide requested data in both paper and electronic formats
  • Oversee employee leave of absence records and attendance logs
  • Input data into the company’s digital platform
  • Ensure prompt processing of payroll and billing
Organizational Oversight & Management
  • Digitally archive all necessary job-related documents following established filing protocols
  • Maintain logs of contracts and conduct audits on electronic job records
  • Coordinate and dispatch inspectors for assignments as required
  • Manage monthly safety and site audit tracking systems
Technical Duties
  • Record time entries in the company’s digital system
  • Verify entries in the EPIC system and conduct accuracy audits
  • Compile month-end Key Performance Indicator reports for management
Additional Responsibilities
  • Perform any other tasks as assigned
Knowledge, Skills, and Abilities:

Essential Skills:

Fluent proficiency in the local language and English

Competence in Microsoft Office applications (basic Excel skills) and Outlook

Core Values & Attitudes:

Collaborative team spirit, Commitment to teamwork, Empathy towards others, Open-mindedness, Pursuit of excellence, Responsiveness, Ability to withstand pressure, Dependability, Initiative, and Independence

Experience Requirements:

A minimum of 2 years of experience in administrative positions

Educational Qualifications:

High School diploma or equivalent