Administrative Operations Coordinator

3 weeks ago


Windsor, Ontario, Canada SBLV Optometry Full time
Position Overview

The Administrative Planning Officer plays a crucial role in ensuring the smooth operation of administrative functions within SBLV Optometry. This position involves a variety of responsibilities aimed at enhancing office efficiency and effectiveness.

Key Responsibilities
  • Review and Optimize Procedures: Assess and enhance existing administrative processes to improve overall performance.
  • Team Delegation: Assign tasks to office support personnel to ensure optimal workflow.
  • Work Prioritization: Set priorities for tasks and ensure adherence to established procedures and deadlines.
  • Administrative Management: Oversee the administrative activities of the organization.
  • Policy Administration: Manage policies and procedures regarding the release of records in compliance with relevant legislation.
  • Office Services Coordination: Plan and coordinate office services including accommodation, equipment, supplies, and maintenance.
  • Budget Preparation: Assist in the development of the operating budget while maintaining inventory and budgetary controls.
  • Data Management: Compile data and generate periodic reports, manuals, and correspondence.
  • Data Entry: Perform accurate data entry tasks.
  • Staff Training: Provide training and support to staff members.
  • Administrative Oversight: Supervise and coordinate office administrative procedures.
  • Conflict Resolution: Address and resolve conflicts as they arise.
  • Monitoring and Evaluation: Continuously assess and evaluate administrative processes.
  • Payroll Management: Oversee payroll administration functions.
  • Budget Control: Plan and manage budget and expenditures effectively.
Supervisory Responsibilities

This role involves supervising a team of 3-4 individuals.

Technical Skills

Proficiency in MS Office is essential for this position.

Work Environment

The successful candidate will thrive in a fast-paced environment, demonstrating the ability to work independently while managing tight deadlines and maintaining attention to detail.

Personal Attributes

Ideal candidates will possess:

  • Strong interpersonal skills
  • Flexibility and adaptability
  • Organizational skills
  • Reliability and integrity
  • Multitasking abilities
  • Effective time management
Experience Requirements

A minimum of 1 to 2 years of relevant experience is required.

Employment Details

This is a permanent position with a work schedule of 35 hours per week.



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