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Administrative Operations Coordinator

3 months ago

Windsor, Ontario, Canada SBLV Optometry Full time
Position Overview

The Administrative Planning Officer at SBLV Optometry plays a crucial role in ensuring the smooth operation of office activities. This position involves a variety of responsibilities that contribute to the overall efficiency of the organization.

Key Responsibilities
  • Administrative Evaluation: Assess and refine new administrative protocols to enhance operational efficiency.
  • Staff Delegation: Assign tasks to office support personnel to optimize workflow.
  • Work Prioritization: Set work priorities and ensure adherence to established procedures and timelines.
  • Administrative Management: Oversee the administrative functions of the establishment.
  • Policy Administration: Manage policies and procedures related to record releases in compliance with governmental access and privacy regulations.
  • Office Services Coordination: Plan and coordinate office services including accommodation, relocation, equipment, supplies, and maintenance.
  • Budget Preparation: Assist in developing the operating budget while maintaining inventory and financial controls.
  • Data Management: Compile data and generate periodic and special reports, manuals, and correspondence.
  • Data Entry: Perform accurate data entry tasks.
  • Staff Training: Provide training to new and existing staff members.
  • Administrative Oversight: Supervise and coordinate office administrative processes.
  • Conflict Resolution: Address and resolve conflicts that may arise within the office environment.
  • Monitoring and Evaluation: Continuously monitor and assess administrative procedures.
  • Payroll Administration: Oversee payroll processes to ensure accuracy and compliance.
  • Budget Control: Plan and manage budgetary expenditures effectively.
Supervisory Responsibilities

This role includes supervising a team of 3-4 individuals.

Technical Skills

Proficiency in MS Office is required, along with familiarity with medical terminology.

Work Environment

The ideal candidate should be able to work independently in a fast-paced environment, manage tight deadlines, and maintain a keen attention to detail.

Personal Attributes

Successful candidates will demonstrate:

  • Strong interpersonal skills
  • Flexibility and adaptability
  • Organizational skills
  • Reliability and integrity
  • Multitasking abilities
  • Effective time management
Experience Requirements

A minimum of 1 to 2 years of relevant experience is preferred.

Employment Details

This is a permanent position with a work schedule of 35 hours per week. The primary working language is English.