Executive Assistant, Public Affairs

7 months ago

Victoria, Canada BC Ferries Full time

Job Description:
**EXECUTIVE ASSISTANT, PUBLIC AFFAIRS & MARKETING**

Victoria

**The Role**

Reporting to the Vice President, Public Affairs & Marketing, the Executive Assistant provides the highest level of effective and efficient executive support in a fast-paced Division that is undergoing exciting changes. The work requires comprehensive experience and skill, and exceptional judgement and discretion.

**Responsibilities**

You serve as the primary contact for both internal and external stakeholders for the VP and coordinate divisional activities as required. You perform advanced, diversified and confidential duties that may be administrative in nature or project based.

You manage an extremely active and dynamic calendar of meetings, appointments, travel and activities, and independently make scheduling decisions on behalf of the VP. You provide a bridge for smooth communication between the VP’s office and the division, BCF leaders and staff, and external audiences; demonstrating leadership to build and maintain credibility and trust. You anticipate upcoming commitments and responsibilities to ensure the VP is informed, prepared and there is appropriate follow through.

You liaise with both internal and external groups on behalf of the VP to plan and prepare for meetings, including securing venues (both physical and virtual), and preparing meeting materials. You also support the development and management of the division’s annual budget, variance reports and expenditures, including monitoring and reporting on departmental expenditures, processing of invoices and purchase orders.

**What you bring to the team**

You bring minimum of 7 to 9 years’ proven experience as an administrative professional with a certificate or diploma in Office Administration. A Bachelor’s degree preferred.

You are professional and positive, with an ability to exhibit discretion and confidentiality and have strong interpersonal skills. You are highly organized with a strong commitment to customer service and a proficient team player able to work with multiple departments simultaneously. You possess excellent verbal and written communication skills, and an ability to work well under time constraints and prioritize competing tasks appropriately. You will be joining a team undergoing exciting changes.

**Join us**

**Additional information**
- "We connect communities and customers to people and places important in their lives”_- We appreciate the interest of all applicants; however only those selected for an interview will be contacted._

  • Exec Admin

    2 months ago

    Victoria, Canada BC Public Service Full time

    Posting Title- EXEC ADMIN - Executive Administrative Assistant- Position Classification- Executive Administrative Asst- Union- N/A- Work Options- Hybrid- Location- Victoria, BC V9B 6X2 CA (Primary) - Salary Range- $61,966.26 - $70,087.08 annually- Close Date- 11/22/2024- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public...

  • Exec Admin

    4 months ago

    Victoria, Canada BC Public Service Full time

    Posting Title- EXEC ADMIN - Executive Administrative Assistant (EAA) - Closing date extended- Position Classification- Executive Administrative Asst- Union- N/A- Work Options- Hybrid- Location- Victoria, BC V9B 6X2 CA (Primary) - Salary Range- $61,966.26 - $70,087.08 annually- Close Date- 10/2/2024- Job Type- Regular Full Time- Temporary End Date-...

  • Executive Assistant to Member of The Executive

    7 months ago

    Victoria, Canada Island Health Full time

    **Job Description**: In accordance with the Vision, Purpose, and Values, and strategic direction of Island Health (Vancouver Island Health Authority), patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Using...

  • Exec Admin

    2 months ago

    Victoria, Canada BC Public Service Full time

    Posting Title- EXEC ADMIN - Executive Administrative Assistant- Position Classification- Executive Administrative Asst- Union- N/A- Work Options- Hybrid- Location- Victoria, BC V9B 6X2 CA (Primary) - Salary Range- $61,966.26 - $70,087.08 annually- Close Date- 11/19/2024- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public...

  • Executive Assistance to The Founder

    7 months ago

    Victoria, Canada 50th Parallel Public Relations Full time

    **Job Title: Executive Assistance to the Founder** 50th Parallel Public Relations Inc. (50th Parallel) is looking for an energetic, organized and innovative Executive Assistant to join its team in Victoria. **Position Objective**:This is an integral role for a solution-orientated and innovative individual who thrives on client and team successes. Reporting...

  • Eaa E15

    3 months ago

    Victoria, Canada BC Public Service Full time

    Posting Title- EAA E15 - EXECUTIVE ADMINISTRATIVE ASSISTANT- Position Classification- Executive Administrative Asst- Union- N/A- Work Options- Location- Victoria, BC V9B 6X2 CA (Primary) - Salary Range- $59,015.56 - $66,749.47 annually- Close Date- 11/5/2024- Job Type- Temporary (Auxiliary)- Temporary End Date- 11/6/2026- Ministry/Organization- BC Public...

  • Band 2 - Manager, Executive Operations

    2 months ago

    Victoria, Canada BC Public Service Full time

    Posting Title- BAND 2 - Manager, Executive Operations- Position Classification- Band 2- Union- N/A- Work Options- Hybrid- Location- Victoria, BC V9B 6X2 CA (Primary) - Salary Range- $76,500.09 - $108,100.23 annually- Close Date- 11/27/2024- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Emerg Mgt, Climate...

  • Band 1 - Executive Documents Analyst

    1 month ago

    Victoria, Canada BC Public Service Full time

    Posting Title - BAND 1 - Executive Documents Analyst - Position Classification - Band 1 - Union - N/A - Work Options - Hybrid - Location - Victoria, BC V9B 6X2 CA (Primary) - Salary Range - $65,300.21 - $93,100.19 annually - Close Date - 12/29/2024 - Job Type - Regular Full Time - Temporary End Date - Ministry/Organization - BC Public Service -> Attorney...

  • Executive Documents Analyst

    1 month ago

    Victoria, Canada BC Public Service Full time $65,300 - $93,100

    The TeamThe Order in Council Administration Office (OICAO) is an 11-person team based in the Office of Legislative Counsel. We support the legislative process in BC by delivering programs that are critical to effecting government’s legislative agenda. In addition, the OICAO administers the BC Proclamations Program, Commissioners for Taking Affidavits...

  • Clk 09r

    2 months ago

    Victoria, Canada BC Public Service Full time

    Posting Title- CLK 09R - Program Assistant- Position Classification- Clerk R9- Union- GEU- Work Options- Hybrid- Location- Victoria, BC V9B 6X2 CA (Primary) - Salary Range- $50,190.86 - $56,546.21 annually- Close Date- 11/28/2024- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Health- Ministry Branch / Division-...

  • Clk St 12r

    1 week ago

    Victoria, Canada BC Public Service Full time

    Posting Title - CLK ST 12R - Legal Assistant - Position Classification - Clerk Stenographer R12 - Union - N/A - Work Options - Location - Victoria, BC V9B 6X2 CA (Primary) - Salary Range - $54,387.32 - $61,395.95 annually - Close Date - 1/17/2025 - Job Type - Regular Full Time - Temporary End Date - Ministry/Organization - BC Public Service -> Attorney...

  • Clk St 12r

    2 months ago

    Victoria, Canada BC Public Service Full time

    Posting Title- CLK ST 12R - Legal Assistant- Position Classification- Clerk Stenographer R12- Union- N/A- Work Options- Location- Victoria, BC V9B 6X2 CA (Primary) - Salary Range- $54,387.32 - $61,395.95 annually- Close Date- 11/20/2024- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Attorney General- Ministry...

  • Clk 12r

    4 months ago

    Victoria, Canada BC Public Service Full time

    Posting Title- CLK 12R - Program Assistant- Position Classification- Clerk R12- Union- GEU- Work Options- Hybrid- Location- Victoria, BC V9B 6X2 CA (Primary) - Salary Range- $54,387.32 - $61,395.95 annually- Close Date- 9/18/2024- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Public Safety & Sol General-...

  • Clk St 12r

    3 months ago

    Victoria, Canada BC Public Service Full time

    Posting Title- CLK ST 12R - Program Assistant- Position Classification- Clerk Stenographer R12- Union- GEU- Work Options- Hybrid- Location- Victoria, BC V9B 6X2 CA (Primary) - Salary Range- $54,387.32 - $61,395.95 annually- Close Date- 10/24/2024- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Attorney General-...

  • Clk St 11r

    2 weeks ago

    Victoria, Canada BC Public Service Full time

    Posting Title- CLK ST 11R - Legal Assistant- Position Classification- Clerk Stenographer R11- Union- N/A- Location- Victoria, BC V9B 6X2 CA (Primary)- Salary Range- $46,182.50 - $52,157.99 annually- Close Date- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Attorney General- Ministry Branch / Division- LSB /...

  • Clk St 09r

    4 months ago

    Victoria, Canada BC Public Service Full time

    Posting Title- CLK ST 09R - Administrative Assistant- Position Classification- Clerk Stenographer R9- Union- GEU- Work Options- Hybrid- Location- Victoria, BC V9B 6X2 CA (Primary) - Salary Range- $50,190.86 - $56,546.21 annually- Close Date- 9/26/2024- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Tourism, Arts,...

  • Assistant Deputy Minister, Trade, Investment and Corporate Initiatives

    1 month ago

    Victoria, Canada BC Public Service Full time $172,400 - $220,100

    Posting Title Assistant Deputy Minister, Trade, Investment and Corporate Initiatives Position Classification Assistant Deputy Minister 1 Union N/A Work Options Location Vancouver, BC V6B 0N8 CA Victoria,...

  • Clk 09r

    2 months ago

    Victoria, Canada BC Public Service Full time

    Posting Title- CLK 09R - Program Assistant- Position Classification- Clerk R9- Union- GEU- Work Options- Hybrid- Location- Victoria, BC V9B 6X2 CA (Primary) - Salary Range- $50,190.86 - $56,546.21 annually- Close Date- 12/3/2024- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Education and Child Care- Ministry...

  • Clk St 09r

    3 weeks ago

    Victoria, Canada BC Public Service Full time

    Posting Title - CLK ST 09R - Program Assistant - Position Classification - Clerk Stenographer R9 - Union - GEU - Work Options - Hybrid - Location - Victoria, BC V9B 6X2 CA (Primary) - Salary Range - $50,190.86 - $56,546.21 annually - Close Date - 1/7/2025 - Job Type - Regular Full Time - Temporary End Date - Ministry/Organization - BC Public Service ->...

  • Executive Assistant to The Board

    3 months ago

    Victoria, Canada Camosun College Full time

    A) JOB SUMMARY The Executive Assistant to the Board (EA to the Board) acts as the primary contact for, and provides senior level administrative and secretarial support to, the Board of Governors. The EA to the Board is the formal channel through which sensitive, emergent, or confidential matters reaches the Board of Governors. The EA to the Board acts as a...