Exec Admin

Posting Title- EXEC ADMIN - Executive Administrative Assistant- Position Classification- Executive Administrative Asst- Union- N/A- Work Options- Hybrid- Location- Victoria, BC V9B 6X2 CA (Primary)
- Salary Range- $61,966.26 - $70,087.08 annually- Close Date- 11/22/2024- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Jobs, Econom Dev & Innovation- Ministry Branch / Division- ADMO/Management Services Division- Job Summary**The Team**
The Management Services Division is dedicated to providing high-quality, trusted corporate services and expert leadership to the Ministries of Jobs, Economic Development, and Innovation (JEDI) and the Ministry of Labour (LBR). Our team offers strategic support in corporate planning, financial services, information systems, facilities management, and human resources. We are committed to fostering a collaborative, service-oriented environment where our services empower ministry teams to achieve their goals effectively and efficiently.

**The Role**
As the Executive Administrative Assistant (EAA), you will be the organizational backbone of the Assistant Deputy Minister/Executive Financial Officer (ADM/EFO) office. Working under limited supervision, you’ll manage the daily operations of the ADM's office, ensuring seamless administrative support. This role goes beyond standard administrative duties; you’ll be the face of the ADM's office, handling highly sensitive and confidential inquiries with professionalism and discretion, often acting as a liaison to ensure timely responses on the ADM’s behalf.

**Qualifications**:
**Education and Experience**
- Certificate or post-secondary coursework in office administration or business administration and one (1) year related experience; OR
- Secondary School graduation (Dogwood, GED) and two (2) years related experience; OR
- Evergreen and three (3) years related experience; OR
- An equivalent combination of education and experience may be considered.

Related experience includes the following:

- Office experience working in a confidential capacity. Experience providing administrative support services including calendar management; completing complex travel arrangements; coordinating, tracking, monitoring and responding to issues, initiatives and projects.Preference may be given to applicants with the following:

- Experience working with senior executives (i.e. Vice President, Executive Director, Senior Counsel, Partner or equivalent).
- Experience with electronic file tracking system (e.g. CLIFF and eApproval systems or equivalent).
- Experience with records management system (ie: ARCS/ORCS) and Local Area Network (LAN) management or equivalent.
- Higher years of experience in any of the requirements.

**About this Position**:
An eligibility list may be established to fill future temporary and permanent vacancies across the Economy Sector Ministries (Jobs, Economic Development and Innovation, Municipal Affairs, Labour and Tourism, Arts, Culture and Sport).
A Criminal Record Check (CRC) will be required.
This position is excluded from union membership.
Employees of the BC Public Service must be located in BC at the time of employment.

**Working for the BC Public Service**:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

This is your opportunity to live in one of the most beautiful regions in British Columbia and work for the BC Public Service. We offer a healthy work/life balance, excellent benefits and much more.

**How to Apply**:
**Cover Letter: NO - **Please do not submit a cover letter as it will not be reviewed.

**Questionnaire: YES - **You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.
- Job Category- Administrative Services