Exec Admin

Posting Title- EXEC ADMIN - Executive Administrative Assistant (EAA) - Closing date extended- Position Classification- Executive Administrative Asst- Union- N/A- Work Options- Hybrid- Location- Victoria, BC V9B 6X2 CA (Primary)
- Salary Range- $61,966.26 - $70,087.08 annually- Close Date- 10/2/2024- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Min of Trans & Infrastructure- Ministry Branch / Division- Integrated Transportation and Infrastructure Services Division- Job Summary**The Team**
At the Assistant Deputy Minister’s (ADMs) Office: Integrated Transportation and Infrastructure Services Division, we pride ourselves on fostering a close-knit and supportive team environment. Though an established division, we are a newer team made up of the ADM, a Senior Executive Director, a Manager of Division Operations, an Executive Administrative Assistant, and a Document Coordinator. Together, we work to support the ADM and his Leadership Team in their busy roles. Our division includes 10 Executive Directors and their teams, offering opportunities for collaboration both in person and online. We value professionalism, openness, and a strong sense of community, and are looking for team players who are adaptable and committed to making a positive impact in a dynamic, people-first environment.

**The Role**

**Qualifications**:
Education and Experience Requirements
- Secondary School graduation, OR certificate in office or business administration.
- Minimum two (2) years experience managing a demanding calendar by determining priorities and urgent situations, scheduling and coordinating appointments, meetings, travel arrangements, and compiling meeting materials.
- Minimum one (1) year experience working in a confidential capacity in an office environment.

Preference may be given to applicants with one (1) or more of the following:

- A diploma or higher in office or business administration.
- Minimum one (1) year of experience working in an executive environment (e.g., Executive Director, Assistant Deputy Minister, or Executive Director).
- Experience using correspondence tracking systems such as: CLIFF and eApprovals.

**About this Position**:
Amendment September 23, 2024: Closing date extended to October 2, 2024.
This position is located in Victoria
An eligibility list may be established for future permanent and/or temporary opportunities.
A Criminal Record Check (CRC) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

**Working for the BC Public Service**:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

**How to Apply**:
**Cover Letter: NO** - Please do not submit a cover letter as it will not be reviewed.

**Resume: YES** - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

**Questionnaire: YES** - You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.
- Job Category- Administrative Services, Natural Resource Sector