Executive Documents Analyst

1 week ago


Victoria, Canada BC Public Service Full time $65,300 - $93,100

The Team
The Order in Council Administration Office (OICAO) is an 11-person team based in the Office of Legislative Counsel. We support the legislative process in BC by delivering programs that are critical to effecting government’s legislative agenda. In addition, the OICAO administers the BC Proclamations Program, Commissioners for Taking Affidavits Program, Document Authentications Program, Service of Foreign Documents Program and Central Registry for Intergovernmental Agreements Program. You'll collaborate with other central agencies and offices in BC, Canada and abroad, while working alongside a diverse team that thrives on challenges and fosters a positive, inclusive work culture with hybrid work options—complete with shared humor and memes

The Role
The Executive Documents Analyst oversees the administration of the Service of Foreign Documents Program, acting as the Central Authority for foreign documents for service in British Columbia for civil or commercial matters under the terms of the Hague Convention on Service Abroad of Judicial and Extra-judicial Documents and Letters Rogatory from countries that are a party to the Convention. The Executive Documents Analyst also provides analytical and operational support for all other programs administered by the OIC Office. Analytical skills and high attention to detail are critical components of this position, as errors made or not detected may have extensive legal, financial and policy ramifications. This position performs duties outside of regular business hours to meet critical deadlines and to assist the Manager in ensuring continuous business operations. This is an exciting opportunity to work in a supportive, close-knit team where your growth and independence are valued.

Qualifications: Education and Experience Requirements
  • University degree in Public Administration or another applicable program of study or an equivalent combination of education and experience.
  • Experience dealing with time-sensitive and competing demands/priorities.
  • Experience conducting issues management.
  • Experience using database software to manage, maintain and research information.
  • A minimum 2 years’ experience in each of the following:
  • Performing legislative or policy analysis in a ministry setting or administering a program that involves the review and analysis of documents, preferably in an environment (e.g., legal office) that deals with confidential and sensitive documents;
  • Writing and editing corporate or government materials;
  • Communicating and collaborating with stakeholders.

Application Process:

  • Cover Letter: A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process.
  • Resume: Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment.
  • Questionnaire: You will need to complete a basic questionnaire to demonstrate how you meet the job requirements.

Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.



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