Clk 09r

1 week ago

Victoria, Canada BC Public Service Full time

Posting Title- CLK 09R - Program Assistant- Position Classification- Clerk R9- Union- GEU- Work Options- Hybrid- Location- Victoria, BC V9B 6X2 CA (Primary)
- Salary Range- $50,190.86 - $56,546.21 annually- Close Date- 12/3/2024- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Education and Child Care- Ministry Branch / Division- System Liaison and Supports Division- Job Summary

**The Team**
The Assistant Deputy Minister Office (ADMO) team is a vibrant and passionate group of six individuals who thrive on collaboration and mutual support. As an established team, they work closely with a larger support division of around 60 staff, providing vital administrative and financial services. The team's work has a direct impact on strategic partners and serves as the clerical point of contact for the ADM and Executive Directors, ensuring the smooth operation of day-to-day priorities. What makes the ADMO team stand out is its supportive culture, where everyone values teamwork and contributes to the success of the division.

**The Role**

**Qualifications**:
**Education and Experience Requirements**
- Secondary school graduation or equivalent.
- Minimum 6 months of experience working in an executive office setting, supporting Manager(s) or above.
- Experience providing financial support such as monitoring expenditures, coding and processing business expense forms and invoices, reconciling purchase card expenditures, administering petty cash account, checking accuracy and completeness of financial documentation.
- Experience formatting, proofreading and editing a variety of documents and materials using desktop tools such as Word, Excel, OneNote and Outlook.
- Experience scheduling meetings, managing multiple calendars and preparing agendas for Manager(s) or above.
- Experience managing deadlines and prioritizing multiple concurrent tasks.

**Preference may be given to applicants with**:

- Experience using ARCS/ORCS records classification system.
- Experience using government tracking systems (e.g. CLIFF, e-approvals).

**About this Position**:
Two (2) positions available:

- One (1) full time, permanent position
- One (1) full time, temporary opportunity until March 31, 2025. A permanent appointment may result from this temporary appointment.

An eligibility list may be established to fill future temporary and permanent vacancies.
A Criminal Record Check (CRC) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

**Working for the BC Public Service**:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer.

**How to Apply**:
**Cover Letter: NO - **Please do not submit a cover letter as it will not be reviewed.

**Questionnaire: YES - **You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.
- Job Category- Administrative Services, Education Services

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