Administrative Coordinator

2 weeks ago

Toronto, Canada Ontario Institute for Cancer Research Full time

**Position: Administrative Coordinator**
**Location: MaRS Centre, Toronto**
**Department: Computational Biology**
**Reports To: Director, Computational Biology, Executive Scientific Director, Ontario Health Study and Senior Principal Investigator**
**Salary: Commensurate with level of experience**

**Hours: 35 hours/week**
**Job Type: Hybrid**
**Status: Full-Time, Temporary (Leave coverage for months)**

The Ontario Institute for Cancer Research (OICR) is seeking an Administrative Coordinator to support multiple teams within Computational Biology and the Ontario Health Study (OHS). The Administrative Coordinator will demonstrate judgment and independence to provide support to the Director, Principal Investigators, and their teams.

This position is temporary, full-time for twenty (20) months to cover a Maternity Leave.

OICR is Ontario’s cancer research institute. We bring together people from across the province and around the world to improve the lives of everyone affected by cancer. We take on the biggest challenges in cancer research and deliver real-world solutions to find cancer earlier and treat it more effectively. We are committed to helping people living with cancer, as well as future generations, live longer and healthier lives.

Launched in December 2005, OICR is an independent institute funded by the Government of Ontario through the Ministry of Colleges and Universities.

**Position responsibilities include**:

- Provide proactive administrative support to the Program Director and Principal Investigators (PI) in Computational Biology by working closely with and supporting them and their teams.
- Provide effective calendar/meeting management in Outlook (or other tools as required by PI) by organizing and managing the scheduling of calendars, coordinating/scheduling internal and external meetings, recording meeting minutes, and setting up meeting rooms and arranging refreshments as required.
- Ensure all relevant documents are brought forward in advance of appointments & meetings, tracking what needs to be completed for the meeting and ensuring that deadlines are met.
- Prepare complex travel arrangements and coordinate all aspects of travel reservations according to OICR policies (i.e., visa(s), airline(s), hotel(s) and ground transportation).
- Prepare pre-approvals, invoices, purchase requisitions, and expense reports on time and according to OICR policies.
- Facilitate onboarding and offboarding of staff, including mailing list integration and trainee coordination of stipend agreements with their university department.
- Ensure efficient operation of the office by organizing and maintaining electronic and paper information filing/retrieval methods, systems or formats, while paying strict attention to confidentiality and security according to OICR policies.
- Handle all general office duties such as arranging for pick-up and delivery of courier packages, mail distribution, filing, photocopying, etc.
- Maintain scientific CV in several formats including but not limited to the Canadian Common CV, academic and short CV.
- Use advanced functions to provide word processing to facilitate the production of complex documents/materials.
- Professionally communicate and liaise with HR, finance and administrative personnel within OICR, as well as external collaborators and stakeholders.
- Perform other duties (e.g., recording metrics used for reporting, special projects and cross-functional responsibilities) as consistent with job classification, as required.
- All OICR Administrative Professionals are expected to actively participate in the Administrative Council; undertake chairing and minute taking duties as assigned on rotation; identify areas where administrative processes could be more efficient and congruous across departments; participate in mentoring new Administrative staff.

**Qualifications**:

- Completion of an Office Administration program or recognized equivalent required. Bachelor’s degree preferred.
- Minimum three (3) years of administrative experience supporting multiple staff in a comparable administrative role (e.g., knowledge of the formal and informal protocols and methods of supporting mid
- to senior-level positions).
- Experience working in a scientific/academic environment would be an asset.
- Excellent time management, planning and organization skills.
- Results
- and detail-oriented mindset.
- Must have high-level proficiency in computer skills (Microsoft Word, Excel, Outlook, Adobe).
- Must be proficient at using and searching on the Internet.
- Excellent communication skills, both oral and written.
- Excellent interpersonal and customer service skills to facilitate regular interaction with OICR staff at all levels and with external community members.
- Uses tact, discretion and diplomacy in all communications; negotiation and persuasion skills are needed to manage the Program Director’s and PI’s calendars and schedule/re-schedule meetings with internal and externa

  • Administrative Coordinator

    5 days ago

    Toronto, Canada dicentra Full time

    **Job Summary**: Reporting to the ADMINISTRATIVE MANAGER, the ADMINISTRATIVE COORDINATOR assists in all areas of corporate administration. The Administrative Coordinator will perform a variety of administrative and clerical tasks, providing the highest class of service with expert organization, prioritization and communication skills. Under the leadership of...

  • Coordinator of Administration

    6 days ago

    Toronto, Canada Institute for Catastrophic Loss Reduction (ICLR) Full time

    Job Overview: We are seeking an organized and detail-oriented Administrative Coordinator to join our team. The Administrative Coordinator will: Assist with the administration of ICLR’s London Climate Resilience Centre and the Institute’s roadshow program. (About 75% of your time.) 1. Support the ICLR Resilience Solutions program, as directed by the...

  • Administrative Coordinator

    3 days ago

    Toronto, Canada Ontario Securities Commission Full time

    General Counsel Office Regular, Full time Closing Date: February 25, 2024 The Ontario Securities Commission (OSC) is the statutory body responsible for regulating Ontario’s capital markets in accordance with the mandate established in the provincial Securities Act and the Commodity Futures Act. The mandate of the OSC is to provide protection to...

  • Administrative Coordinator

    2 days ago

    Toronto, Canada Canadian Association of Community Health Centres Full time

    Overview: **The Canadian Association of Community Health Centres (CACHC)** is the federal voice for Community Health Centres and community-oriented, people-centred primary health care across Canada with a mission to support Community Health Centres, working collaboratively to advance health equity and wellbeing for all communities. **Position Summary**: The...

  • Administrative Coordinator

    1 hour ago

    Toronto, Canada Financial Services Regulatory Authority of Ontario (FSRA) Full time

    FSRA is guided by our vision of financial safety, fairness and choice for Ontarians. We achieve this by public service through dynamic, principles-based and outcomes-focused regulation. FSRA is committed to attracting and retaining exceptional people who bring energy, expertise, and experience. This includes providing a comprehensive total rewards package...

  • Administrative Coordinator

    4 days ago

    Toronto, Canada Canadian Institute of Plumbing & Heating Full time

    We are looking for a Full Time Administrative Coordinator to undertake a variety of administrative tasks. To be an excellent administrative coordinator, you must be organized and very detail oriented. You must have the ability to handle multiple tasks and duties simultaneously. Assist the managers in facilitating the effective management of programs and...

  • Administrative Coordinator

    5 days ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:05/31/2023 **Req ID**: 31585 **Faculty/Division**: Temerty Faculty of Medicine **Department**: Department of Radiation Oncology **Campus**: St. George (Downtown Toronto) **Position Number**: 00049261 **Description**: **About us**: Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the...

  • Administrative Coordinator

    2 days ago

    Toronto, Canada Trinity College - University of Toronto Full time

    , **Administrative Coordinator** **Office of the Chief Administrative Officer & Bursar** **Appointment Type**: Full-time, Permanent, Hybrid, On site - 4 Days **Compensation**:Job Band**:04B** $61,228 - $ 82,838 **Hiring Range**: $61,228 - $69,332 Competitive benefits package, including group benefits, defined benefit pension plan, tuition waiver, and...

  • Administrative Coordinator

    3 days ago

    Toronto, Canada Chiefs of Ontario Full time

    **EMPLOYMENT OPPORTUNITY**: **Administrative Coordinator** The Chiefs of Ontario is looking for a qualified and motivated individual for the position of Administrative Coordinator. The Coordinator is expected to coordinate a wide range of complex and confidential administrative and support tasks. The incumbent provides intermediate level expertise to the...

  • Administrative Coordinator

    3 days ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:05/03/2024 **Req ID**: 37212 **Faculty/Division**: UofT Scarborough **Department**: UTSC:Dept-Language Studies **Campus**: University of Toronto Scarborough (UTSC) **Position Number**: 00048919 **Description**: **About us**: The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive...

  • Administrative Coordinator

    5 days ago

    Toronto, Canada Porter Airlines Inc. Full time

    Job Summary: Duties & Responsibilities: **Equipment Management** - Ensure all new hires and all Team Members have the right equipment and office supplies to properly enable Training and Work From Home - Manage the return of equipment for all departing employees (shipping label, etc) **Rewards and Recognition** - Work with the Supervisors and Managers to...

  • Administrative Coordinator

    7 days ago

    Toronto, Canada pointA Full time

    **About Us** Our core activities include developing, launching, and monitoring TDM programs for medium - to large - sized organizations. We promote a menu of options for commuters, such as transit, ride-matching, shuttle buses, vanpooling, telecommuting, cycling, and walking. **Summary of Position** Reporting to the Executive Director, the Administrative...

  • Administrative Coordinator

    2 days ago

    Toronto, Canada Executive Assistance Inc. Full time

    The Administrative Coordinator will report directly to the Chief of Staff for the Office of the CEO. This role will be responsible for complex calendar management and scheduling, travel and event logistics, property and household staff/vendor coordination, and special project administration. The position is located in Midtown Toronto and is an in-office...

  • Administrative Coordinator

    2 days ago

    Toronto, Canada Executive Assistance Inc. Full time

    The Administrative Coordinator will report directly to the Chief of Staff for the Office of the CEO. This role will be responsible for complex calendar management and scheduling, travel and event logistics, property and household staff/vendor coordination, and special project administration. The position is located in Midtown Toronto and is an in-office...

  • Administrative Coordinator

    2 days ago

    Toronto, Canada Executive Assistance Inc. Full time

    The Administrative Coordinator will report directly to the Chief of Staff for the Office of the CEO. This role will be responsible for complex calendar management and scheduling, travel and event logistics, property and household staff/vendor coordination, and special project administration. The position is located in Midtown Toronto and is an in-office...

  • Administrative Coordinator

    3 days ago

    Toronto, Canada Executive Assistance Inc. Full time

    The Administrative Coordinator will report directly to the Chief of Staff for the Office of the CEO. This role will be responsible for complex calendar management and scheduling, travel and event logistics, property and household staff/vendor coordination, and special project administration. The position is located in Midtown Toronto and is an in-office...

  • Administrative Coordinator

    6 days ago

    Toronto, Canada Baycrest Full time

    The Rotman Research Institute (RRI) has an opportunity for an **ADMINISTRATIVE COORDINATOR - NEUROLOGY** **PERMANENT FULL TIME** 70 Bi-weekly Hours | Non-Union | Days Shift The Rotman Research Institute (RRI) is a premier international centre for the study of human brain function. The primary research focus is on memory and the executive functions of the...

  • Administrative Coordinator

    3 days ago

    Toronto, Canada Executive Assistance Inc. Full time

    The Administrative Coordinator will report directly to the Chief of Staff for the Office of the CEO. This role will be responsible for complex calendar management and scheduling, travel and event logistics, property and household staff/vendor coordination, and special project administration. The position is located in Midtown Toronto and is an in-office...

  • Administrative Coordinator

    3 days ago

    Toronto, Canada Executive Assistance Inc. Full time

    The Administrative Coordinator will report directly to the Chief of Staff for the Office of the CEO. This role will be responsible for complex calendar management and scheduling, travel and event logistics, property and household staff/vendor coordination, and special project administration. The position is located in Midtown Toronto and is an in-office...

  • Administrative Coordinator

    2 days ago

    Toronto, Canada Executive Assistance Inc. Full time

    The Administrative Coordinator will report directly to the Chief of Staff for the Office of the CEO. This role will be responsible for complex calendar management and scheduling, travel and event logistics, property and household staff/vendor coordination, and special project administration. The position is located in Midtown Toronto and is an in-office...