Administrative Coordinator

2 weeks ago

Toronto, Canada pointA Full time

**About Us**

Our core activities include developing, launching, and monitoring TDM programs for medium
- to large
- sized organizations. We promote a menu of options for commuters, such as transit, ride-matching, shuttle buses, vanpooling, telecommuting, cycling, and walking.

**Summary of Position**

Reporting to the Executive Director, the Administrative Coordinator will be responsible for keeping pointA’s day-to-day operations in excellent running condition. As the Administrative Coordinator, you have the front row seat to the new developments within and outside of the organization. The Administrative Coordinator should enjoy managing financials (40%), working on office administration (30%), working with our board and governance (20%), and be flexible to work on other initiatives as needed (10%). **As a highly administrative role that oversees many high level aspects of the organization, this opportunity is not for new graduates.**

**You are**:

- An independent self-starter who is highly organized and adaptable with the ability to balance and prioritize multiple, competing responsibilities and deadlines in a fast-paced work environment.
- Innovative and creative in problem solving and use of resources to maximize pointA’s impact.
- An experienced administrator with a strong background in finance, preferably in a non-profit setting. Comfortable and preferably experienced in working with an external bookkeeper and controller.
- Experienced in identifying and managing streamlined operational processes.
- An excellent communicator who displays professionalism when working with a variety of stakeholders of diverse interests and backgrounds.
- Interest in governance processes and fulfilling secretariat responsibilities for pointA’s board and committees. Experience with boards would be a strong asset.
- Willing and able to travel to sites within and around North Toronto and Vaughan areas (access to a personal vehicle is not necessary for this position).

**You will**:
**Finance (40%)**:

- Work closely with the Executive Director and our accountant to manage pointA’s financial operations, including A/R, A/P, budgeting, and financial reporting/audits.

**Office administration (30%)**:

- Be responsible for knowing the organization’s operational and administrative procedures inside out.
- Maintain team efficiency by planning and implementing effective administrative procedures.
- Ensure that pointA’s paper and digital file systems remain complete and organized.
- Provide administrative support (e.g., ordering office supplies, checking mail, scheduling team meetings).
- Oversee IT infrastructure and assist with IT troubleshooting.

**Governance (20%)**:

- Work closely with the Executive Director on board and committee activities including organizing logistics, recording minutes for meetings, preparing meeting packages, and planning the AGM.
- Support Governance & Nominations Committee on executing the director recruitment process.

**Other (10%)**:

- When required, assist the programs team at outreach events
- Participate in other time-sensitive projects, as may be agreed to from time to time, with the Executive Director.

**Bonus points for**:

- Familiarity with QuickBooks Online and Microsoft SharePoint Online
- Class G driver’s license
- Experience living or working in north Toronto and/or Vaughan
- Experience in cycling advocacy and education
- CAN-BIKE Level 4 or instructor training

**What we offer**:

- We are a small, passionate team where innovative thinking and creativity is valued. You’ll have the opportunity to directly make an impact on the operations of the organization.
- An office located on the subway line.
- Flexible hours and work arrangements.
- Competitive vacation and benefits package.

**Application Requirements**

Please address your cover letter to Dorinda So, Executive Director.

**Accessibility**

Our team works mostly remotely, with some time spent in a general office environment with sit/stand desks. Work hours will be scheduled between 8am-6pm, Monday through Friday, with flexible work hours and work from home policies in place.

**Job Types**: Full-time, Permanent

**Salary**: $50,000.00 per year

**Benefits**:

- Casual dress
- Commuter benefits
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision care
- Work from home

Schedule:

- Day shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- TORONTO, ON: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (required)

Work Location: Hybrid remote in TORONTO, ON

Application deadline: 2023-02-12
Expected start date: 2023-03-01

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