Administrative Coordinator

2 weeks ago

Toronto, Canada University of Toronto Full time

**Date Posted**:05/03/2024
**Req ID**: 37212
**Faculty/Division**: UofT Scarborough
**Department**: UTSC:Dept-Language Studies
**Campus**: University of Toronto Scarborough (UTSC)
**Position Number**: 00048919

**Description**:
**About us**:
The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

**Your opportunity**:
The Department of Language Studies includes programs in French, Linguistics, English/Chinese Translation and also offers many language courses. Our faculty are engaged in a wide array of research areas and are committed to excellence in undergraduate and graduate education. We are looking to hire an Administrative Coordinator to join the team, as the Department continues on an exciting period of growth. Reporting to the Business Officer, the Administrative Coordinator will be responsible for providing administrative and financial assistance to the department; supporting academic searches and other faculty related processes; and front-line customer service in the Department of Language Studies.

**Your responsibilities will include**:

- Coordinating meeting schedules, agendas, materials, action and follow-up items
- Editing content for brochures, newsletters, websities, social media and/or handbooks
- Coordinating tasks for projects and other strategic initiatives with stakeholders
- Responding to enquiries within the defined scope of the role and redirecting as appropriate
- Determining logístical details and activities for events and/or programming
- Collecting and submitting expense reimbursement claims
- Keeping well-informed on policies, rules, regulations and guidelines

**Essential Qualifications**:

- Advanced College Diploma (3 years) or acceptable combination of equivalent experience
- Minimum five years of recent and related experience providing administrative, financial and front-line reception support
- Must have some experience with academic policies and processes including searches, tenure and promotion activities
- Experience with preparing and/or processing financial transactions (e.g. expense reimbursements, invoices, payroll)
- Experience with coordinating meetings/events in various formats, including in-person, virtual and hybrid, using various related technologies
- Experience with minute taking, transcribing and writing memos/briefing letters
- Intermediate skills with content management systems and website maintenance
- Applicants are expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment
- Ability to exercise sound judgment, tact and diplomacy
- Must be able to prioritize, meet deadlines and exercise accuracy and attention to detail in a fast-paced environment
- Committed to working as a team player and strong customer service orientation
- Strong interpersonal, time management and prioritizing skills
- Excellent oral and written communication skills

**To be successful in this role you will be**:

- Achievement oriented
- Efficient
- Motivated self-learner
- Multi-tasker
- Problem solver
- Team player

**NOTE**:

- A full job description is available upon request from the UTSC HR Office.
- This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

**Closing Date**: 05/14/2024, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Continuing
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial

**Lived Experience Statement

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