Administrative Coordinator

3 weeks ago

Toronto, Canada University of Toronto Full time

**Date Posted**:05/31/2023
**Req ID**: 31585
**Faculty/Division**: Temerty Faculty of Medicine
**Department**: Department of Radiation Oncology
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00049261

**Description**:
**About us**:
Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

**Your opportunity**:
Recognized globally, the Department of Radiation Oncology trains the next generation of leaders, fosters a culture of innovation, knowledge exchange and translation, and contributes to the Radiation Medicine community, as well as the broader health and public policy systems. As part of this engaged administrative team, you would be facilitating and supporting the advancement of the Radiation Medicine and the delivery of care.

As Administrative Coordinator, you will play an integral role serving as the primary administrative resource for the Department of Radiation Oncology. You will coordinate a wide variety of administrative and program support tasks that require a great deal of tact, and adaptability. This includes acting as the first point of contract and responding to enquiries by disseminating program information. Your exceptional organizational skills, time management, and attention to detail will contribute to the further development of these new Divisions.

**Your responsibilities will include**:

- Providing fellowship program support by acting as the first point of contact for general enquires and providing information on the programs including eligibility, licensure, visa process, program details of types of training, mandatory training, elective training, and research requirements
- Liaising with the Central Faculty of Medicine Postgraduate Education Office, students and faculty to coordinate program activities
- Maintaining information in POWER system information re: faculty, supervisors, monthly updates on fellowship evaluators and posts changes to the rotations schedule and evaluators
- Other related administrative duties as required such as; maintaining and ordering office supplies, ordering catering, coordinating orientation logistics including setting dates, arranging for speakers, venues/rooms, catering, materials to be distributed

**Essential Qualifications**:

- Advanced College Diploma in a relevant field, or acceptable combination of equivalent combination of education and experience
- Minimum two (2) years’ of relevant administrative experience, preferably in a University and/or hospital environment
- Experience providing program support and managing priorities
- Demonstrated experience building and maintaining positive working relationships with a range of stakeholders
- Experience coordinating meetings and preparing agendas, independently drafting correspondence
- Experience analyzing, collecting, organizing data including generating reports
- Proficiency with MS Office Suite
- Ability to deal effectively with multiple priorities and projects with conflicting deadlines while maintaining a high degree of accuracy and high quality
- Exceptional interpersonal and communication skills, both verbal and written, organizational skills, strong proof-reading and editing skills
- Ability to multi-task in a fast paced environment and effectively prioritizing activities
- Demonstrated ability to take initiative to improve processes
- Ability to work well independently but also as part of a team

**To be successful in this role you will be**:

- Communicator
- Goal oriented
- Intuitive
- Organized
- Problem solver

**Please note that this is a one-year term position.**

**Closing Date**: 06/13/2023, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Term
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial
**Recruiter**: Sharon Hung

**Lived Experience Statement

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