Administrative Coordinator

2 weeks ago

Toronto, Canada dicentra Full time

**Job Summary**:
Reporting to the ADMINISTRATIVE MANAGER, the ADMINISTRATIVE COORDINATOR assists in all areas of corporate administration. The Administrative Coordinator will perform a variety of administrative and clerical tasks, providing the highest class of service with expert organization, prioritization and communication skills. Under the leadership of the Administrative Manager, duties of the Administrative Coordinator include assisting in administrative projects and dicentra’s general administrative activities, helping the organization run as smoothly as possible.

**JOB DESCRIPTION**:

- Assists in the maintenance of all corporate administration
- Coordinates with corporate vendors for administration maintenance, reporting, organization of service agreements and all related record keeping
- Assists in research and organization of administrative projects
- Provides scheduling and communication support/coordination across all departments and for members of the leadership team, including sending out routine schedules and reports, coordinating conference calls with clients, and scheduling meetings.
- Assists with maintenance of all corporate record keeping, templates, and SOPs
- Coordinate routine reporting (such as accounting reports, marketing association renewal deadlines, and official company forms and letterhead) so work processes flow smoothly.
- Coordinates with other dicentra support teams (Marketing, HR & IT) for onboarding and offboarding
- Assists in registering team members for conferences and training events, ensuring corporate continuing education procedures are followed
- Coordinates travel arrangement requirements for all areas of the business
- Assists with procurement of corporate supplies for all divisions
- Participates in internal committees as needed
- Assists with other administrative duties, as assigned

**QUALIFICATIONS**:

- Diploma or Bachelor’s Degree in Business Administration or a similar field
- Minimum 5 years’ experience in an administrative or executive assistant’s role
- Knowledge of administrative systems and procedures, including SOPs
- Proficient with all Microsoft Suite programs
- Working knowledge of IT equipment
- Outstanding written and spoken communication skills
- Superb time management, multi-tasking and organizational skills
- Ability to work Monday-Friday, 9am - 5pm, from dicentra’s office in downtown Toronto

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Application question(s):

- Do you have administrative experience in the last 2 years?
- Are you able to work on site at the office full-time?

Work Location: One location

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