Human Resources Coordinator

3 days ago

Ottawa, Canada Ottawa Inner City Health Inc. Full time

**A bit about the position**:
The Ottawa Inner City Health Inc has an exciting opportunity for you to join our administrative team all while you set a solid foundation of Human Resource and payroll administration skills. In addition, we have an amazing benefits package and all full time employees start accruing four weeks of paid vacation per year. As a member of the Administrative Team, the Human Resources Coordinator provides administrative support to employees of the organization. Additionally, they are responsible for the maintenance and safekeeping of all staff records. The HRC also collaborate closely with partners such as The Ottawa Hospital (TOH) in order to process human resource files and for payroll administration. **Support is provided on site, this is not a work from home position.**

**What are we looking for?**

**Ottawa Inner City Health Inc** is looking for a Human Resource Coordinator as part of our Administrative Team at the Main office location. The successful incumbent will work closely and collaborate with the management team in order to provide high quality services and supports to our staff. The Human Resources Coordinator must be flexible, adaptable and able to work in the grey.

**Who are we?**

**Background**:Ottawa Inner City Health Inc (OICHI) provides health care services for people who are homeless with complex health needs. All our programs operate within a harm reduction model and priority for services targets those with co-occurring mental health and substance use disorders. Our role is to coordinate and integrate health care services so that homeless individuals can receive the same quality health care as other Canadians.

**Internal/ External**: Open to individuals who are qualified to work as a Human Resource Coordinator. Preference will be given to persons who are currently employed by the Ottawa Inner City Health Inc.

**Hours of work**:Monday to Friday days, 37.5 hours per week.

**Accountability**
The Human Resource Coordinator reports to the Support Services Coordinator and through them to the Director of Operations and then to the CEO.

**Position Summary**

The Human Resource Coordinator provides administrative and payroll support to the organization by:

- Prepare staff contracts for signature
- Prepare letters of termination, suspension and reprimand.
- Process new hire, re-hire or contract changes in the TOH systems
- Process terminations, resignations and retirements in the TOH systems
- Submit Staffing Needs Request forms for new hires/ re-hires.
- Archive inactive employee files
- Process end date reports
- In collaboration with the administrative team, ensure that payroll is inputted on time for all worker groups
- Payroll data entry in order to maintain competencies using the TOH systems.
- Process pay immediate and pay adjustment requests
- Ensure all staff have access to their pay stubs/ submit access requests through the TOH portal.
- Submit on-call hours to payroll department at TOH for Peer, physician and RN teams.
- Post job opportunities as they arise, manage applicant list and provide assistance to the managers with interviews and reference checks as needed.
- Complete employee incident reports on their behalf in the TOH system to ensure that Occupational Health is aware when incident/ injuries occur.
- Collaborate with Occupational Health and management team regarding return to work plans for employees.
- Assist employees in connecting with Occupational Health when needing to take medical leave
- Update/ create the OICHI pay scale as needed following guidelines.
- Collaborate with TOH payroll department when processing pay increases/ salary scale changes
- Facilitate the HR working group
- Update/ write policy following the latest employment standards and organizational practices.
- Process time off requests
- Assists the management team with the employee evaluation process.
- Advises staff on the OICHI Human Resource Policies and Procedures to ensure both compliance and that staff are aware of benefit entitlements.
- Assist staff who qualify in accessing their medical and dental benefits, submit dependent change forms directly to Coughlin (benefits carrier).
- Obtain WSIB clearance certificates from TOH when requested.

**Required Qualifications**:

- College or University education in Human Resources Management, or a related field of study.
- Two to five years of experience working in Human Resources.
- CHRP designation is an asset.
- Good oral and written communication skills in English. French would be an asset.
- An ability to communicate clearly and diplomatically.
- Demonstrated ability to problem solve.
- Familiarity with word processing, and scheduling software; demonstrated ability to learn or navigate through client record management software, comfort using graphic and presentation software.
- Strong organizational skills.
- Ability to manage conflicting demands.
- Ability to prioritize tasks.
- Ability to work independently and to coll

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