Office Administrator

3 months ago

Truro, Canada The Confederacy of Mainland Mi‘kmaq Full time

**The Confederacy of Mainland Mi'kmaq**
**Department of Environment and Natural Resources**
**Office Administrator**

**About The CMM**

**Position Overview**
Under the direction of and reporting to the Director of DENR, the DENR Office Administrator is responsible for clerical, financial and administrative services to the Department. S/he will also be responsible for ensuring all administrative work required of the department is completed in a professional and timely manner. The DENR Administrator will also maintain an inventory of all governance documents and current account of all projects and proposals submitted by the department for easy access by the DENR staff and Director.

**Overview of Responsibilities**:

- Working with the finance department to ensure payments and purchases are completed for the Department (on a by request basis).
- Working within the funding envelope received, processing payments, and monitoring of the DENR funding budgets.
- Work to receive appropriate management level approvals for payments.
- Performing day-to-day financial transactions including verifying, classifying, computing, posting and recording accounts receivable data.
- Track and process of accounts and incoming payments, in compliance with CMM's financial policies and procedures.
- Preparation of purchase orders.
- Prepare and issue invoices to clients as per company protocols and policies.
- Generate monthly financial statements, reports and other reports detailing accounts receivable status.
- Facilitate payment of invoices by reminding and contacting clients, contractors, vendors, etc. with outstanding accounts.
- Monitor accounting software and systems to ensure proper performance.
- Assist the department with quarterly and year end reporting, etc., (as required).
- Assist the Director with preparing and providing budget updates at management meetings for review and verification.

**Position Requirements**:

- Minimum of a one-year diploma program in a related field (e.g., office administration).
- Two or more years of clerical and administrative work experience.
- Experience working in or with First Nation communities.
- Experience working in a fast-paced environment.
- Knowledge of First Nations culture, history, and current affairs
- Good understanding of the Indian Act and Mi'kmaq aboriginal and treaty rights
- Understanding of issues related to the gathering and sharing of Traditional Knowledge
- Demonstrated ability to work effectively with other departments, on multi
- discipline teams, or independently, and meet deadlines.
- Excellent communication and presentation skills, written and spoken.
- Knowledge in managing, entering and analysis of data base information.
- Strong work ethic and ability to work in an environment requiring discretion and confidentiality.
- Proficiency in MS Office (Word, Excel, PowerPoint, Adobe, etc.)
- High values in teamwork, client service and professionalism
- Demonstrated strong initiative, motivation, conscientiousness, and dedication.
- Can work unsupervised with a high level of productivity with the ability to seek and take direction.
- Ability to be organized, adaptable, flexible, manage multiple priorities to ensure clients are well served and relationships are developed and maintained.
- Ability to think analytically and critically while problem solving to identify specific needs and potential solutions.
- Ability to manage time and various activities effectively and efficiently while providing quality customer service.
- Able to develop relationships and this will include strong interpersonal and communication skills, both written and verbal, collaboration, presentation, conflict resolution, and active listening
- Ability to work independently and in a team environment.
- Ability to coordinate many tasks, people and competing priorities.
- Ability to think strategically and able to look at the larger picture.

**Why work with us?**
The Confederacy of Mainland Mi'kmaq (The CMM) is well known throughout Canada as a professional organization that is committed to providing a pleasant and healthy working environment for all its employees. As an organization, we understand that a great work/life balance is essential to success. As a full-time employee you can expect:

- An atmosphere that is both professional and family oriented.
- Enrollment in the organization's benefits packages on your first day of employment with no waiting period, which includes Health & Dental, and Employee & Family Assistance Program (EFAP).
- Generous amounts of paid time off (Paid Statutory Holidays plus St. Anne's Day and Aboriginal Day, Summer Shutdown (2 weeks), Christmas Shutdown (roughly 2 weeks), plus 1 week of discretionary vacation time (up to 2 weeks with 10 years of service).
- Social Committee, Staff Days, Staff Knowledge Days, etc.

**Salary/Employment Term**:
Salary Range: $45,000 - $55,000 per year. This is a Permanent Position (pending successful one-year probationary contract).

  • Administrative Officer

    3 months ago

    Truro, Canada Canadian Process Management Group Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Work setting**: - Private sector **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out...

  • Office Administrator

    3 months ago

    Truro, Canada Truro Sawmill Full time

    **OFFICE ADMINISTRATOR** At J.D. Irving, Limited, you are part of an energetic team of professionals who lead with integrity and are passionate about achieving results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our diverse operating divisions. Founded in 1882, J.D. Irving, Limited (JDI) has...

  • Office Administrator

    3 months ago

    Truro, Canada Truro Sawmill Full time

    *OFFICE ADMINISTRATOR* At J.D. ving, Limited, you are part f an energetic team of prof sionals w - lead with i - grity and are passionate ab - achieving results. - h a culture th - nurtures talent - d creates an - lusive wor place, you can grow your caree - cross our diverse o erating d - sions. Founded i 82, J.D. Ir - g, Limited (JDI) has opera ns in...

  • Office Administrator

    4 months ago

    Truro, Canada Truro Sawmill Full time

    **OFFICE ADMINISTRATOR** At J.D. Irving, Limited, you are part of an energetic team of professionals who lead with integrity and are passionate about achieving results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our diverse operating divisions. Founded in 1882, J.D. Irving, Limited (JDI) has...

  • Office Administrator

    1 day ago

    Truro, Canada Serious Sounds Full time

    **Overview** **Responsibilities**: - Oversee daily office operations and ensure a productive work environment. - Manage clerical tasks including filing, data entry, and document preparation. - Assist in budgeting processes and monitor office expenditures. - Communicate effectively with team members and external stakeholders. - Utilize QuickBooks for...

  • Office Administrator

    3 months ago

    Truro, Canada Nova Salus Full time

    Duties: - Manage phone systems and handle incoming calls with professionalism and courtesy - Greet visitors and direct them to the appropriate department or individual - Maintain and organize files, both physical and electronic, ensuring accuracy and confidentiality - Assist with team management by coordinating schedules, meetings, and appointments -...

  • Office Administrator

    4 months ago

    Truro, Canada Hinspergers Poly Industries Ltd. Full time

    **Temporary/Seasonal Office Administrator** **Key Responsibilities**: **Education and Experience**: - High school diploma or GED certificate - Proficiency in Outlook and related Microsoft Office programs - Ability to adapt to various office environments - Typing skills - Attention to detail **Working Conditions** - Travel Requirements: None - Physical...

  • Chief Administrative Officer

    3 months ago

    Truro, Canada KBRS Full time

    **Chief Administrative Officer, Municipality of the County of Colchester** Located in the heart of Nova Scotia, the Municipality of the County of Colchester is a geographically diverse, economically innovative, and highly engaged community of approximately 51,500 people. The County of Colchester, which was at first part of Halifax County, was established as...

  • Bookkeeper & Office Administrator

    4 months ago

    Truro, Canada Asante Logistic Group Inc Full time

    **Title of Position**: Bookkeeper & Office Administrator We are seeking a bookkeeper & office administrator to join our team at Asante Logistic Group Inc. This position will report directly to the Finance and Accounts Manager. This position will require the individual to be in charge of three accounts: 1) Logistics Business 2) New Agrifood Business and 3)...

  • Office Administrator-truro

    4 months ago

    Truro, Canada John Ross & Sons Ltd. Full time

    John Ross & Sons Ltd. Is a fourth generation, family owned, scrap metal recycler. The company is the largest scrap metal recycling facility in Atlantic Canada and has been in operation for over 70 years, primarily in Halifax. John Ross & Sons Ltd. Specializes in purchasing and processing all ferrous and non-ferrous scrap metals. We are currently seeking a...

  • Justice Officer

    2 weeks ago

    Truro, Nova Scotia, Canada Government of Nova Scotia Full time

    About the RoleWe are seeking a highly organized and detail-oriented Justice Officer to join our team at the Government of Nova Scotia. As a Justice Officer, you will play a critical role in providing administrative support to the courts, ensuring the smooth operation of court proceedings, and providing excellent customer service to the public.Key...

  • Justice Officer

    2 weeks ago

    Truro, Nova Scotia, Canada Government of Nova Scotia Full time

    About the RoleWe are seeking a highly organized and detail-oriented Justice Officer to join our team at the Government of Nova Scotia. As a Justice Officer, you will play a critical role in providing administrative support to the courts, ensuring the smooth operation of court proceedings, and providing excellent customer service to the public.Key...

  • Justice Officer

    2 weeks ago

    Truro, Nova Scotia, Canada Government of Nova Scotia Full time

    About the RoleWe are seeking a highly organized and detail-oriented Justice Officer to join our team at the Government of Nova Scotia. As a Justice Officer, you will play a critical role in providing administrative support to the courts, ensuring the smooth operation of court proceedings, and providing excellent customer service to the public.Key...

  • Justice Officer

    4 weeks ago

    Truro, Canada Province of Nova Scotia Full time

    **Department**:Justice **Location**:TRURO **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:10-Sep-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Court Services Division of the Nova Scotia Department of Justice is dedicated to excellent service and the provision of fair and accessible...

  • Justice Officer

    4 weeks ago

    Truro, Canada Government of Nova Scotia Full time

    **Competition #**: 43867 **Department**: Justice **Location**: TRURO **Type of Employment**: Permanent **Union Status**: NSGEU - NSPG **Closing Date**: 10-Sep-24 (Applications are accepted until 11:59 PM Atlantic Time) About Us The Court Services Division of the Nova Scotia Department of Justice is dedicated to excellent service and the provision of fair and...

  • Administrative Assistant

    3 months ago

    Truro, Canada GSB LOGISTICS Full time

    Work Term: Permanent - Work Language: English - Hours: 40 hours per week - Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year **Tasks**: - Supervise other workers - Train other workers - Record and prepare minutes of meetings, seminars and conferences - Schedule and confirm appointments - Answer telephone...

  • Office Administrator-subway Bottle Exchange

    4 months ago

    Truro, Canada John Ross & Sons Ltd. Full time

    John Ross & Sons Ltd. Is a fourth generation, family owned, scrap metal recycler. The company is the largest scrap metal recycling facility in Atlantic Canada and has been in operation for over 70 years, primarily in Halifax. John Ross & Sons Ltd. Specializes in purchasing and processing all ferrous and non-ferrous scrap metals. We are currently seeking a...

  • Office Manager

    3 months ago

    Truro, Canada 360 Mobile Wash Full time

    **Company Overview**: Join our dynamic team at 360 Mobile Wash, a leading provider in the exterior cleaning, and holiday lighting space. We pride ourselves on delivering exceptional solutions to our clients and fostering a collaborative work environment where innovation thrives. As we continue to expand, we are seeking a motivated and skilled individual to...

  • Office Assistant

    4 months ago

    Truro, Canada Maple Sportswear Inc Full time

    Work Term: Temporary - Work Language: English - Hours: 40 hours per week - Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Work setting**: - Office - Urban area - Private sector **Tasks**: - Perform data entry - Carry out administrative activities of establishment - Oversee and co-ordinate office...

  • Office Manager

    4 months ago

    Truro, Canada GSB LOGISTICS Full time

    Education: College/CEGEP - Experience: 2 years to less than 3 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Assist in the preparation of operating budget and maintain inventory and...