Administrative Assistant

3 months ago

Truro, Canada The Salvation Army Full time

To provide efficient and effective administrative support to the Corps Officers, Thrift Store Manager and the CFS Department.

**KEY RESPONSIBILITIES**:
**General Office**:

- Provide reception/greeting for department staff and guests.
- Maintain filing - both electronically and manually.
- Record, prepare and distribute minutes for all department meetings.
- Answer calls and inquiries for Corps, Draft and type correspondence as requested by Corps Officers.
- Distribute both incoming and outgoing mail on a daily basis. Also photocopy and distribute materials as requested.
- Arrange calendar entries, invitations and scheduling.
- Oversee all department equipment and furnishings.
- Order departmental supplies and stationary, and maintain accurate inventory.
- Maintain Corps Directory, all rolls pertaining to Corps and Ministry Unit Social Media pages.

**Administration**
- Make travel arrangements and accommodation for Officers.
- Prepare rosters and presentations for meetings and special events, prepare year end reports
- Organize departmental events and trainings.
- Maintain and update all databases. (SAMIS - Salvation Army Management Information System)
- Provide administrative support for departmental events including registration and scheduling.
- Draft and prepare presentations, brochures, flyers, advertisements, invitations, certificates etc.
- Draft and distribute thank you letters to volunteers and donors.
- Receive, process and file all invoices for payment.
- Provide administrative and program support to the CMW-B and backup support to that role during CMW-B absences.
- Other duties as assigned for the good of the Ministry Unit.

NOTE: Not all incumbents perform all of the duties described above but perform a similar range of duties.

**Critical Relationship Management**

Internal:

- Work with Corps Officers
- Work with co-workers (Thrift store, CFS, Custodian, etc.)

External:

- Work with clients and the general public as well as government organizations (Canada Summer Jobs etc.)

**Managerial/Technical Leadership Responsibility**:

- This position reports directly to the Corps Officer

**Financial and Materials Management**:

- Prepare monthly visa statements for the Officers
- Receive and forward corporate visa statements; offer support as needed.
- Organize all Coding, billing and processing of all departmental invoices and vouchers.

**QUALIFICATIONS AND EDUCATION REQUIREMENTS**:
**Education, Qualifications and Certifications**:

- Minimum - High School Graduate
- Diploma and /or degree in a relevant field of education
- A combination of training and experience in administrative skills.

**Experience and Skilled Knowledge Requirements**
- Minimum of 3-5 years of related work experience

**PREFERRED SKILLS/CAPABILITIES**:

- Excellent computer skills, with specific expertise in Microsoft Word, Excel, Access, PowerPoint, Outlook and Publisher. Additional program knowledge is an asset.
- Excellent verbal and written communication.
- Ability to prioritize assignments, multi task, and meet deadlines.
- Ability to perform tasks with a mínimal supervision.
- Maintain confidentiality.
- Good interpersonal skills.
- Ability to work cooperatively in a Team based environment.

**Working Conditions**:

- This is an office working environment.
- Majority of tasks will take place at Truro Corps.
- 25 hours per week. - Medical, Dental and RRSP benefit options available after successful completion of 3 month probationary period.

Interested applicants must respond in writing by **October 7th, 2024** to:
Hiring Committee:
**PLEASE NO PHONE CALLS**:
Published

September 23, 2024

Location

Truro

Job Type

Full-time

Ministry Unit/Dept:
Truro Corps

Salary Range:
$19.00 per hour

Address:
14 Outram Street

Posting Expires:
October 7th, 2024

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