Administrative Assistant

4 days ago


Truro, Canada The Salvation Army Full time

To provide efficient and effective administrative support to the Corps Officers, Thrift Store Manager and the CFS Department.

**KEY RESPONSIBILITIES**:
**General Office**:

- Provide reception/greeting for department staff and guests.
- Maintain filing - both electronically and manually.
- Record, prepare and distribute minutes for all department meetings.
- Answer calls and inquiries for Corps, Draft and type correspondence as requested by Corps Officers.
- Distribute both incoming and outgoing mail on a daily basis. Also photocopy and distribute materials as requested.
- Arrange calendar entries, invitations and scheduling.
- Oversee all department equipment and furnishings.
- Order departmental supplies and stationary, and maintain accurate inventory.
- Maintain Corps Directory, all rolls pertaining to Corps and Ministry Unit Social Media pages.

**Administration**
- Make travel arrangements and accommodation for Officers.
- Prepare rosters and presentations for meetings and special events, prepare year end reports
- Organize departmental events and trainings.
- Maintain and update all databases. (SAMIS - Salvation Army Management Information System)
- Provide administrative support for departmental events including registration and scheduling.
- Draft and prepare presentations, brochures, flyers, advertisements, invitations, certificates etc.
- Draft and distribute thank you letters to volunteers and donors.
- Receive, process and file all invoices for payment.
- Provide administrative and program support to the CMW-B and backup support to that role during CMW-B absences.
- Other duties as assigned for the good of the Ministry Unit.

NOTE: Not all incumbents perform all of the duties described above but perform a similar range of duties.

**Critical Relationship Management**

Internal:

- Work with Corps Officers
- Work with co-workers (Thrift store, CFS, Custodian, etc.)

External:

- Work with clients and the general public as well as government organizations (Canada Summer Jobs etc.)

**Managerial/Technical Leadership Responsibility**:

- This position reports directly to the Corps Officer

**Financial and Materials Management**:

- Prepare monthly visa statements for the Officers
- Receive and forward corporate visa statements; offer support as needed.
- Organize all Coding, billing and processing of all departmental invoices and vouchers.

**QUALIFICATIONS AND EDUCATION REQUIREMENTS**:
**Education, Qualifications and Certifications**:

- Minimum - High School Graduate
- Diploma and /or degree in a relevant field of education
- A combination of training and experience in administrative skills.

**Experience and Skilled Knowledge Requirements**
- Minimum of 3-5 years of related work experience

**PREFERRED SKILLS/CAPABILITIES**:

- Excellent computer skills, with specific expertise in Microsoft Word, Excel, Access, PowerPoint, Outlook and Publisher. Additional program knowledge is an asset.
- Excellent verbal and written communication.
- Ability to prioritize assignments, multi task, and meet deadlines.
- Ability to perform tasks with a mínimal supervision.
- Maintain confidentiality.
- Good interpersonal skills.
- Ability to work cooperatively in a Team based environment.

**Working Conditions**:

- This is an office working environment.
- Majority of tasks will take place at Truro Corps.
- 25 hours per week. - Medical, Dental and RRSP benefit options available after successful completion of 3 month probationary period.

Interested applicants must respond in writing by **October 7th, 2024** to:
Hiring Committee:
**PLEASE NO PHONE CALLS**:
Published

September 23, 2024

Location

Truro

Job Type

Full-time

Ministry Unit/Dept:
Truro Corps

Salary Range:
$19.00 per hour

Address:
14 Outram Street

Posting Expires:
October 7th, 2024

Applications Accepted By:



  • Truro, Canada Townsview Estates Full time

    **Overview** We are seeking a compassionate, detail-oriented Administrative Assistant to join our team. The Administrative Assistant is responsible for all clerical duties to support each department and works from the Front Desk to answer telephone calls and welcome individuals and direct as needed. **Position Scope**: The Administrative Assistant provides...


  • Truro, Canada Advantage Personnel Full time

    Job Title:Administrative Assistant Location: Truro,NS Shift/Hours: Casual Pay Rate: $20.00/hr Advantage Personnel is currently recruiting for a Administrative Assistant position for Casual shifts. This is a fantastic opportunity to work with a client in a Real Estate industry. As an Administrative Assistant, you will be the first point of contact for our...


  • Truro, Canada Nova Scotia Health Authority Full time

    **Req ID**:159747** **Company: Nova Scotia Health** **Location**:Northern** Zone, **Colchester East Hants Health Centre** **Department**:OPNZ STRAT-INTERPROFESS TEAM-CRH** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status: MGMT/NON-Union** **Management/Non Union** Position** **Posting Closing...


  • Truro, Canada CIBC Full time

    We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...


  • Truro, Canada MNP Full time

    Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting...


  • Truro, Canada MNP Full time

    Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting...


  • Truro, Canada Stanfield's Ltd. Full time

    Payroll and Administrative Assistant Stanfield’s, 1 Logan Street, Truro NS **Job Summary**: We are looking for an efficient payroll and administrative assistant to be responsible for all payroll processes. The payroll administrator's duties include the management of employee data, ensuring the accuracy of timesheets, computing wages, and ensuring...


  • Truro, Canada Flagship Construction Limited Full time

    At Flagship Construction, we are a general contractor located in Truro, Nova Scotia focused on public and private commercial construction. We have been in the business for over 30 years and continue to grow with projects on the go throughout New Brunswick and Nova Scotia. We are on a mission to keep growing and we want you to come with us! We are looking...


  • Truro, Canada Grant Thornton Full time

    **Who we are** You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a...


  • Truro, Canada Grant Thornton Full time

    **Who we are** You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a...


  • Truro, Canada Dalhousie University Full time

    Salary $25.89 - $32.77 per hour ($43,754 - $55,384 per annum, 32.5 hours per week) Classification Classification C5 Provisional Statement This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the...


  • Truro, Canada Truro Landscaping Full time

    Truro Landscaping is a rapidly growing and evolving business, and is looking for an administrative assistant to join our exceptional team. We pride ourselves in taking a team-centric approach to our business. We understand that our success as an organization starts with our employees, and we strive to ensure our people are compensated fairly and have a...


  • Truro, Canada Nova Scotia Health Authority Full time

    Req ID: 194446 Location: Northern Zone, Colchester East Hants Health Centre Department: OPNZ W&C Women & Children's Health CEH Type of Employment: Temporary Hourly FT long-assignment ( 100% ) x 1 Management/Non Union P osition Posting Closing Date: 3-Feb-25 Nova Scotia Health is the largest provider of health services...


  • Truro, Canada Nova Scotia Health Authority Full time

    **Req ID**:170574** **Company: Nova Scotia Health** **Location**:Northern** Zone, **Colchester East Hants Health Centre** **Department**:CC Continuing Care CEH** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status: MGMT/NON-Union** **Management/Non Union** Position** **Posting Closing Date**:7-Feb-24** Nova Scotia...


  • Truro, Canada John Ross & Sons Ltd. Full time

    For over 70 years, John Ross & Sons have been a leader in the international metal market and the largest scrap metal recycling facility in Atlantic Canada. We are looking for an entry-level administrative assistant to join our dynamic and growing team in Truro! Our administrative assistant is adept, demonstrates strong attention to detail and exceptional...


  • Truro, Canada Perennia Food and Agriculture Corporation Full time

    **Administrative Specialist/Project Assistant** **Perennia Food and Agriculture Corporation**is Nova Scotia's food industry development agency. We**offer services to the agriculture and seafood sectors in on-farm production, quality and food safety, analytical services and product development and improvements. Our highly skilled and collaborative team...


  • Truro, Canada Nova Scotia Health Authority Full time

    **Req ID**:152293** **Company: Nova Scotia Health** **Location**:Northern** Zone, **Colchester East Hants Health Centre** **Department**:OPNZ Access and Flow - Colchester County** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status: MGMT/NON-Union** **Management/Non Union** Position** **Posting Closing...


  • Truro, Canada Perennia Food and Agriculture Corporation Full time

    Administrative Specialist/Project Assistant Perennia Food and Agriculture Corporation is Nova Scotia’s food industry development agency. We offer services to the agriculture and seafood sectors in on-farm production, quality and food safety, analytical services and product development and improvements. Our highly skilled and collaborative team focuses...

  • Data Entry Clerk

    2 weeks ago


    Truro, Canada Northeast Nutrition Inc. Full time

    **DATA ENTRY CLERK / ADMINISTRATIVE ASSISTANT** Northeast Nutrition Inc. requires a highly motivated, results orientated individual to fill the full-time role of **Data Entry Clerk** / **Administrative Assistant** based out of Truro, Nova Scotia. The Data Entry Clerk/Administrative Assistant is responsible for a variety of clerical skills, including...


  • Truro, Canada Wink Day Spa Ltd. Full time

    **Position Title: Spa Administrative Assistant** **Full Time position.** Wink is on the look out to add an Administrative Assistant to our Team! Providing professional customer services in a Beautiful Spa Atmosphere located in the heart of Downtown Truro! **What you’ll do**: **Greet Clients**: As soon as a Client walks into the Spa, it’s time to make...