Administrative Coordinator

7 months ago

Kitchener, Canada Henry's Tempeh Inc. Full time

**Job Title**:Administrative Coordinator (In Person Position; 1 year contract)**
- Company Overview:_

Henry’s Tempeh Inc is a leading food manufacturing facility specializing in the production of high-quality consumer packaged goods. Our commitment to excellence in food safety, product innovation, and customer satisfaction drives everything we do. We are seeking a highly organized and versatile Administrative Coordinator and Project Manager to join our team and support various administrative functions, project management initiatives, and reception duties.

Henry’s Tempeh is supported by a dedicated team of Tempeh enthusiasts, building over 20 years of success within the ever-expanding plant-based protein category. We are Canada’s largest Tempeh manufacturer dedicated to producing premium refrigerated organic and gluten-free Tempeh - to meet the strong and growing demand for delicious, innovative, versatile, healthy, sustainable plant-based protein foods.

**Administrative Responsibilities**:
1. Office Management: Oversee day-to-day operations of the office, including managing supplies, equipment, and facilities.

2. Calendar Management: Coordinate appointments, meetings, and travel arrangements for executives and team members.

4. Document Management: Maintain electronic and physical filing systems, ensuring accuracy, organization, and confidentiality.

5. Data Entry: Input and update information accurately into company databases and spreadsheets.

6. Expense Reporting: Assist with expense tracking, reimbursement processing, and budget management.

7. Vendor Relations: Liaise with vendors and service providers, negotiating contracts and managing agreements.

8. Administrative Support: Provide general administrative support to various departments as needed.

**Project Management Responsibilities**:
1. Project Planning: Collaborate with cross-functional teams to develop project plans, timelines, and milestones.

2. Resource Allocation: Coordinate resources, including personnel, materials, and equipment, to ensure project success.

3. Progress Monitoring: Track project progress, identify risks and issues, and implement corrective actions as necessary.

4. Communication: Facilitate communication among team members, stakeholders, and management regarding project status, updates, and deliverables.

5. Quality Assurance: Ensure that projects meet quality standards, regulatory requirements, and customer expectations.

6. Documentation: Prepare project documentation, reports, and presentations for internal and external stakeholders.

7. Continuous Improvement: Identify opportunities for process optimization, efficiency improvements, and cost savings.

**Reception Duties**:
1. Front Desk Management: Greet visitors, answer phones, and direct inquiries to the appropriate departments or personnel.

2. Visitor Coordination: Schedule appointments, meetings, and facility tours for visitors and guests.

3. Mail Handling: Sort and distribute incoming mail and packages, as well as manage outgoing shipments.

4. Customer Service: Provide friendly and professional assistance to customers, clients, and business partners.

5. Facility Appearance: Maintain a clean and organized reception area, ensuring a welcoming atmosphere.

**Qualifications**:
⦁ Bachelor's degree in Business Administration, Project Management, or related field preferred.

⦁ Proven experience in administrative support, project management, and/or receptionist roles.

⦁ Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and project management tools.

⦁ Excellent organizational skills with a keen attention to detail and accuracy.

⦁ Strong communication, interpersonal, and customer service skills.

⦁ Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.

⦁ Flexibility to adapt to changing priorities and responsibilities.

⦁ Knowledge of food manufacturing industry regulations and standards is a plus.

**Benefits**:
⦁ $26 hourly wage; 38.5 hours per week; Two weeks paid vacation

⦁ Extended Health and Dental Benefits after a probationary period of 3 months

⦁ Opportunities for professional development and career advancement within the company.

⦁ Positive and collaborative work environment with a focus on employee well-being and satisfaction.

**At Henry’s Tempeh, **we proudly uphold the principles of being an equal opportunity employer. This commitment signifies that we extend identical opportunities for hiring, career advancement, and benefits to all individuals, without any form of discrimination based on attributes such as race, ethnicity, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, or status as an individual with a disability.

To ensure fairness and inclusivity, we actively address inherent biases in our processes by engaging in ongoing consultations

  • Administrative Coordinator

    6 months ago

    Kitchener, Canada Region of Waterloo Full time

    **Our Story**: Committed to fostering opportunities for current and future generations, the Region of Waterloo is an inclusive, thriving, and sustainable region of connected rural and urban communities with global reach. Our mission is to serve, engage and inspire, by delivering quality services to a diverse population of 630,000+, while creating a healthy,...

  • Office Administration Coordinator

    3 months ago

    Kitchener, Canada Wilfrid Laurier University Full time

    **Date**:Oct 8, 2024 **Location**: Kitchener, CA **Company**:Wilfrid Laurier University **Department**: Faculty of Social Work **Job Type**: Limited Term **Full-time/Part-time**: Full Time (>=1249 hrs/year) **Campus**: Kitchener **Reports to**:Senior Administrative Officer **Employee Group**: WLUSA **Application Deadline**:10/15/2024 **Requisition...

  • Administrative and Reception Coordinator

    6 months ago

    Kitchener, Canada The Food Bank of Waterloo Region Full time

    **Administrative and Reception Coordinator** Administration Kitchener, Ontario **Department**: Administration **Employment Type**: Full-time, in-person role **Minimum Experience**: Entry-level Job Purpose Reporting to the Director of People, Culture and Administration, the Administrative and Reception Coordinator sets a friendly and welcoming...

  • Office Administrative Coordinator

    3 weeks ago

    Kitchener, Canada Fidus Systems Full time

    Headquartered in Ottawa, with additional design center locations in Waterloo and San Jose, Fidus is a global leader and dynamic high-tech design firm. Fidus specializes in leading-edge electronic product development. Our hardware, software, FPGA, and signal integrity teams innovate, design, and deliver next-generation products for clients in emerging...

  • Administrative Coordinator

    3 months ago

    Kitchener, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at beBee Professionals in Kitchener. As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesProvide exceptional administrative support to our team, including answering phones,...

  • Senior Administrative Coordinator

    6 days ago

    Kitchener, Ontario, Canada T PAHAL TRANSPORT Full time

    Are you a highly organized and detail-oriented individual looking for a challenging administrative role? We are seeking a Senior Administrative Coordinator to join our team at T PAHAL TRANSPORT.About the Job:We offer a competitive salary of $45,000 - $60,000 per year, depending on experience.Job Description:Key Responsibilities:Administrative Support:...

  • Administrative Coordinator

    1 month ago

    Kitchener, Ontario, Canada JobCart Inc Full time

    We are seeking an experienced Administrative Coordinator to join our team at JobCart Inc in Kitchener, Ontario. This is a full-time position offering a competitive salary.Company OverviewJobCart Inc is a leading provider of innovative recruitment solutions. Our mission is to connect talented professionals with top employers in the industry.Estimated Salary:...

  • Senior Administrative Coordinator

    4 weeks ago

    Kitchener, Ontario, Canada Petroleum Trucking Company Full time

    About Petroleum Trucking CompanyWe are a leading logistics company with a strong commitment to providing excellent services to our clients. Our team is dedicated to ensuring seamless operations and customer satisfaction.Job Title: Senior Office AdministratorEstimated Salary: $45,000 - $60,000 per annum (dependent on experience)Job Description:We are seeking...

  • Travel & Administrative Coordinator

    1 month ago

    Kitchener, Canada Brock Solutions Full time

    Brock Solutions is an innovative engineering solutions and professional services company specializing in the design, build and implementation of real-time operational solutions for broad based industrial/manufacturing and transportation/logistics organizations worldwide. Some interesting areas we are exploring include industrial automation, machine learning,...

  • Administrative Coordinator

    6 months ago

    Kitchener, Canada Venuiti Full time

    **Job Title**: Administrative Coordinator (Non-Technical) **Location**: In-office position in Waterloo, Ontario **Position Type**: Full-time, Junior (T6 Health) **Company Description**: As an Administrative Coordinator, you will primarily focus on providing administrative support to our technical team. You will join meetings to ensure clear documentation...

  • Administrative/clinic Coordinator

    6 months ago

    Kitchener, Canada Centre for Family Medicine FHT Full time

    The Centre for Family Medicine (CFFM) Family Health Team **Full Time Administrative/Clinic Coordinator (0.8-0.9 FTE) for the** **Regional MINT Memory Clinics** The CFFM’s mission is “To provide leadership and excellence in comprehensive patient-centred primary care through education, research, innovation and care provision in a collaborative,...

  • Administrative Coordinator for Office Operations

    3 weeks ago

    Kitchener, Ontario, Canada Fidus Systems Full time

    Fidus Systems is a leading-edge electronic product development firm headquartered in Ottawa. Our dynamic high-tech design firm specializes in innovative solutions, hardware, software, FPGA, and signal integrity teams that deliver next-generation products.With over 20 years of experience, Fidus has successfully completed over 4,000 projects for more than 400...

  • Administrative Operations Coordinator

    22 hours ago

    Kitchener, Ontario, Canada beBee Professionals Full time $45,000 - $65,000

    BeBee Professionals is seeking an organized and proactive Administrative Operations Coordinator to oversee the daily operations of our Kitchener office, ensuring efficiency and productivity.Responsibilities:Manage Office Operations: Supervise scheduling, correspondence, file management, and maintain office supplies and equipment.Supervise and Train Staff:...

  • Administrative Assistant/service Coordinator

    7 months ago

    Kitchener, Canada Canadian Water Conditioning Full time

    Administrative Assistant / Service Coordinator We’re looking for an upbeat, positive, friendly individual to join our Water Treatment team as a part-time Administrative Assistant / Service Coordinator! This is not your typical role - we serve our local customers to genuinely build relationships and deliver the outstanding customer service our customers...

  • Administrative Coordinator

    3 weeks ago

    Kitchener, Ontario, Canada JobCart Inc Full time

    Job OverviewWe are seeking a professional and organized Administrative Coordinator to join our team in Kitchener, Ontario. As a key member of our team, you will be responsible for providing exceptional administrative support and ensuring the smooth operation of our office.Key ResponsibilitiesGreeting Visitors: You will greet and welcome visitors in a warm...

  • Administrative Coordinator

    3 months ago

    Kitchener, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Office/Administrative Assistant to support our office operations in Kitchener. As a key member of our team, you will be responsible for ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesProvide exceptional administrative support to our team, including answering phone...

  • Administrative Coordinator

    6 months ago

    Kitchener-Waterloo, Canada Home Instead Full time

    _Home Instead is a franchise-based network that is committed to providing dependable, compassionate elderly care services such as personal care, Alzheimer's & Dementia care, companionship and home help._ **Are you a Customer Service professional? Do you want to work in a position that will provide significant fulfillment? **Would you like to join an...

  • Team Coordinator

    2 weeks ago

    Kitchener, Canada Lennard Commercial Real Estate Full time

    **About the Opportunity**: **Responsibilities**: - **Administrative Support**:Manage administrative tasks including scheduling meetings, managing team calendars, preparing documents and presentations, and maintaining filing systems to ensure efficient team operations. - **Client Coordination**: Function as the first point of contact for client inquiries,...

  • Administrative Assistant

    1 month ago

    Kitchener, Canada Aranya Belly Dance & Movement Inc. Full time

    **Job Summary** We are looking for a detail-oriented, reliable Administrative Assistant/Studio Coordinator to join our team. This person will help ensure the studio’s daily operations run smoothly, assisting with administrative tasks, customer service, and supporting event planning. If you’re organized, enjoy working in a creative setting, and have a...

  • Office Administrator

    6 months ago

    Kitchener, Canada Velocity Mechanical Inc Full time

    **Company description** Velocity Mechanical Inc is a multi-trade contractor specializing in the Plumbing & HVAC fields. We are a well established highly reputable company that provides professional services primarily in the industrial, commercial and institutional sectors (ICI Sector) of construction. **Position Summary** As the Administrative Coordinator...