Administrative Coordinator for Office Operations

1 week ago


Kitchener, Ontario, Canada Fidus Systems Full time

Fidus Systems is a leading-edge electronic product development firm headquartered in Ottawa. Our dynamic high-tech design firm specializes in innovative solutions, hardware, software, FPGA, and signal integrity teams that deliver next-generation products.

With over 20 years of experience, Fidus has successfully completed over 4,000 projects for more than 400 customers across various industries such as Telecom/Datacom, Aerospace and Defence, Consumer, Semiconductors, Industrial/Automotive Controls, and Medical. As a premier design services member for AMD/Xilinx North America, we boast great FPGA designers with leading-edge expertise and solve complex design challenges.

We are seeking an Office Administrative Coordinator to join our team in Kitchener-Waterloo. This role is responsible for ensuring a welcoming environment by supporting the maintenance of our facilities, providing general administrative support, and facilitating social activities. Key responsibilities include:

  • Front reception office duties;
  • Maintaining stock levels for healthy snacks and beverages;
  • Coordinating weekly catering for lunches;
  • Coordinating travel arrangements and expenses;
  • Leading the administrative role on the social committee;
  • Preparing engaging communications for company events;
  • Organizing internal meetings;
  • Collating monthly all-staff slide presentations;
  • Providing administrative support to the Joint Health & Safety Committee;
  • Processing Fidus donations and coordinating donation draws;
  • Maintaining the office and kitchen areas;
  • Coordinating electronic greeting cards and gifts for employee milestones;
  • Serving as the first point of contact for facility-related issues;
  • Liaising with property management and vendors for cleaning and security services;
  • Purchasing general office supplies and ordering business cards;
  • Supporting the preparation of Annual Report content and AGM;

This role requires strong communication skills, proficiency in technology and MS Office suite, and a proactive approach to problem-solving. The ideal candidate will be highly organized, detail-oriented, and able to thrive in a fast-paced work environment. A valid driver's license and access to a vehicle are necessary.

The estimated salary for this position is $50,000 - $65,000 per year, depending on experience and qualifications. We welcome diverse candidates to apply and offer accommodations upon request. Fidus Systems is committed to creating a diverse environment and is proud to be an equal opportunity employer.



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