Office Administrator

5 months ago


Kitchener, Canada Velocity Mechanical Inc Full time

**Company description**

Velocity Mechanical Inc is a multi-trade contractor specializing in the Plumbing & HVAC fields. We are a well established highly reputable company that provides professional services primarily in the industrial, commercial and institutional sectors (ICI Sector) of construction.

**Position Summary**

As the Administrative Coordinator you will be responsible for administrative team coordination with Project Managers, Jobsite personnel and estimating.

**Responsibilities**
- Facilitate information to Velocity teams, Clients, Vendors and Sub-Contractors in a timely manner.
- Analyze and maintain accurate project data.
- File electronic documents in a timely, and consistent manner.
- Maintain EPM software accuracy.
- Prepare and issue purchase orders and sub-contracts to suppliers.
- Assist Managers in accurate project procurement and tracking.
- Expedite shop drawing packages for approvals/submission.
- Coordinate deliveries with suppliers, customers and our team.
- Complete closeout documentation for submission to Owners/Consultants.
- Pre-qualification documentation creation, updates and tracking.

**Qualifications / Skillsets**
- Punctual and Professional
- Construction administration experience.
- Strong understanding of construction documentation and processes.
- Proficiency in Microsoft Office Suite.
- EPM software experience.
- Positive minded team player who can also work independently
- Highly organized with strong time management and multitasking abilities.
- Ability to work effectively in a multidisciplinary team.
- Excellent oral and written English communication skills.

**What We Offer**
- A modern attractive work environment.
- Competitive Compensation.
- Steady income.
- Fixed work schedule.
- Expansive benefits program.
- A company RRSP program with a matching component.
- Opportunity for growth and advancement within the organization.

This is an amazing opportunity for a positively minded professional who is passionate about project management coordination and team collaboration.

Pay: $45,000.00-$60,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Disability insurance
- Discounted or free food
- Employee assistance program
- Life insurance
- On-site parking
- RRSP match
- Tuition reimbursement
- Vision care
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative: 3 years (required)

**Language**:

- English (required)

Work Location: In person


  • Office Administrator

    4 weeks ago


    Kitchener, Ontario, Canada MK TRANSPORT LTD Full time

    Job SummaryAs an Office Administrator at MK TRANSPORT LTD, you will be responsible for providing administrative support to the team. This includes reviewing and evaluating new administrative procedures, delegating work to office support staff, and establishing work priorities. You will also be responsible for administering policies and procedures related to...

  • Office Administrator

    4 weeks ago


    Kitchener, Ontario, Canada NEXTREME CONSULTANCY INC. Full time

    Job Title: Office AdministratorAbout the Role:We are seeking a highly organized and detail-oriented Office Administrator to join our team at NEXTREME CONSULTANCY INC. The successful candidate will be responsible for providing administrative support to our team, including tasks such as reviewing and evaluating new administrative procedures, delegating work to...


  • Kitchener, Canada University of Waterloo Full time

    Overview: **Term: 6 months** The Administrative Officer is directly responsible for the operation, administration and facilities of the School of Pharmacy, located off the main UW campus in downtown Kitchener. The Administrative Officer is accountable for the development and management of effective and efficient administrative and financial structures that...

  • office administrator

    5 months ago


    Kitchener, Canada Premier Cleaning Advantages incorporated Full time

    Education: Bachelor's degreeExperience: 7 months to less than 1 yearTasksReview and evaluate new administrative procedures Carry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security servicesAssemble data and...

  • office administrator

    6 months ago


    Kitchener, Canada Premier Cleaning Advantages incorporated Full time

    Education: Expérience: EducationBachelor's degreeTasksReview and evaluate new administrative procedures Carry out administrative activities of establishmentCo-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security servicesAssemble data and prepare periodic...

  • office administrator

    6 months ago


    Kitchener, Canada Apollo Healthcare Services Full time

    Education: Secondary (high) school graduation certificateExperience: 7 months to less than 1 yearTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures...

  • Office Administrator

    6 months ago


    Kitchener, Canada The Art of Concrete Full time

    '''Duties''' - Oversee and manage day-to-day operations of the office - Coordinate and supervise administrative staff, including assigning tasks and monitoring performance - Develop and implement office policies and procedures to ensure efficient and effective operations - Manage vendor relationships and negotiate contracts for office supplies and services -...


  • Kitchener, Canada Petroleum Trucking Company Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services such as...


  • Kitchener, Canada Petroleum Trucking Company Full time

    Education: Secondary (high) school graduation certificateExperience: 1 to less than 7 monthsTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentCo-ordinate and plan for office services...

  • office administrator

    6 months ago


    Kitchener, Canada NEXTREME CONSULTANCY INC. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateWork settingConsulting firmTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and...

  • office administrator

    6 months ago


    Kitchener, Canada NEXTREME CONSULTANCY INC. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsWork settingConsulting firmTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister...

  • office administrator

    3 months ago


    Kitchener, Canada T PAHAL TRANSPORT Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metAssemble data and prepare periodic and special...

  • Administrative Officer

    6 months ago


    Kitchener, Canada Family Motors Full time

    Education: Secondary (high) school graduation certificate - Experience: Experience an asset **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Administer policies and procedures related to the release of records in processing requests under...


  • Kitchener, Canada University of Waterloo Full time

    Overview Term: 6 months  The Administrative Officer is directly responsible for the operation, administration and facilities of the School of Pharmacy, located off the main UW campus in downtown Kitchener. The Administrative Officer is accountable for the development and management of effective and efficient administrative and financial structures...

  • Administration Officer

    6 months ago


    Kitchener, Canada GLOBAL DEVELOPMENT WORKS LTD. Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Assemble data and prepare periodic and...

  • office administrator

    3 months ago


    Kitchener, Canada T PAHAL TRANSPORT Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metAssemble data and prepare periodic and special reports, manuals and...

  • office administrator

    6 months ago


    Kitchener, Canada MK TRANSPORT LTD Full time

    Education: Secondary (high) school graduation certificateExperience: Experience an assetTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to...

  • Office Administrator

    6 months ago


    Kitchener, Canada Ultimate Driver's Kitchener Full time

    Job Summary: **Duties**: - Manage phone systems, including answering calls, taking messages, and directing calls to the appropriate staff members - Maintain office supplies inventory and place orders as needed - Coordinate and schedule meetings, appointments, and travel arrangements for staff members - File and organize documents, both physical and...

  • Office Administrator

    5 months ago


    Kitchener, Canada A Body In Motion Rehabilitation Full time

    A Body In Motion Rehabilitation is searching for an energetic, outgoing individual to join our team as our evening Office Administrator. This is a part-time position, (Monday to Thursday 2:45 pm to 7:00 pm) and will involve the following: - welcoming clients to our facility - providing top rate representation of our clinics to new and potential clients both...

  • Office Administrator

    2 months ago


    Kitchener, Canada Canada Life Assurance Company Full time

    Office Administrator **Description: - Permanent Full Time- As one of Canada’s leading MGAs, Financial Horizons helps over 6,500 independent advisors grow their businesses and achieve their vision of success. Financial Horizons has over 30 offices and more than 350 employees - all focused on amplifying their business with the right opportunities and...